As an Administrative and Program Assistant you will be responsible for various administrative, office automation and support duties for the program Director. You will also be responsible for the accurate tracking and reporting of administrative activities and program accomplishments.

Duties

The duties may include, but are not limited to: Monitors progress of the projects by establishing records of timetables and deadlines and tracking completion. Gathers and evaluates information to prepare a variety of reports. Tabulates, reviews, and evaluates data for performance measurement systems. Maintains databases and tracking spreadsheets for administrative activities. Receives and tracks personnel actions and maintains the organizational charts. Receives visitors and telephone calls using judgment to determine where to refer call or take care of personally. Arranges appointments and conferences for supervisor based on a knowledge of work schedules and prior commitments.

Requirements

• You must be a US Citizen or US National.
• Individuals who were born male after 12/31/1959 must be Selective Service registered or exempt.
• Subject to satisfactory adjudication of background investigation and/or fingerprint check.
• Successful completion of one-year probationary period, unless previously served.
• Direct Deposit: Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit E-Verify at https://www.e-verify.gov/
• Successful completion of one-year trial period.
• All USDA employees are required to be enrolled in Continuous Vetting, which authorizes government agencies to receive notifications of criminal activity on individuals who hold low risk, public trust, or national security positions.
• Criminal Justice Information Services (CJIS) database check required for work involving Biological Select Agents and Toxins.
• Positions hired in Orient Point duty location will require daily travel to and from either Orient Point, New York and Plum Island, or Old Saybrook, Connecticut and Plum Island aboard Government-provided marine vessels.
• If selected in Orient Point, NY, this position will be relocated from Orient Point, New York, to Manhattan, Kansas, when the finished National Bio-Agro Defense Facility is complete and ready for activity at a future date.
• For information regarding the National Bio and Agro-Defense Facility (NBAF) in Manhattan, KS visit the following website by copying and pasting the address into browser: https://www.usda.gov/nbaf
• You may be exposed to risks and hazards of harmful biological, chemical and physical agents while working/reaching into incubators, hoods, centrifuges and other automated equipment.
• You may have exposure to disease conditions and agents that would require personal protective equipment/clothing, safeguards and enrollment in a health monitoring program.
• You may have restrictions on contact with birds, sheep, goats, cattle, and swine outside of the laboratory due to potential contamination issues.
• Immunization against diseases being studied which are transmissible to humans may be required.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement, including specialized experience and/or education, as defined below. FOR THE GS-07 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-06 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates: Operating a personal computer and other office equipment to include good typing (keyboard) skills, experience with Microsoft Office (Word, Excel, PowerPoint, and Outlook), and experience with equipment such as copiers and fax machines. Communicating in writing to include skills such as office receptionist, recording and communicating messages, taking meeting minutes, drafting correspondence, and direct customer contact (via telephone and email) in support of customer service; serving as a subject matter expert on correspondence rules and regulations and provides guidance to other clerical staff. Directing activities for a team approach ensuring that essential functions are fulfilled, working effectively with others to schedule coverage of fundamental duties when one area is short staffed or in the case of absences due to annual leave or illness. Performing time and attendance duties for a group of employees through time and attendance systems. Serving as the subject matter expert on rules and regulations and providing guidance to other clerical staff. Note: There is no education substitution for this grade level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This position does not have an education qualification requirement.

Contacts

• Address Animal and Plant Health Inspection Service USDA APHIS MRPBS 250 Marquette Avenue, Suite 410 Minneapolis, MN 55401 US
• Name: MRP Human Resources
• Phone: 612-336-3227
• Email: [email protected]