The position performs a wide range of programmatic and operational functions for the Health Professions Education (HPE) Office. The position performs a wide range of programmatic and operational functions for the HPE Office. The position oversees all functions related to the administration of HPE funding, accreditation, appointment process, and affiliate relationships in accordance with VHA directives, handbooks, policies, memos, and notices.

Duties

Some of the Major Duties and Responsibilities: HPE Program Management and Operations (50%) This position serves as a senior position in support of Health Professions Education (HPE)s training programs and compliance with Office of Academic Affiliations (OAA), regulatory, accreditation and other applicable requirements. The position must assure that administrative, clinical programs and policies are integrated to meet the unique need of interprofessional health professions trainees (HPT)s and patients they serve. The position works with the Designated Education Officer (DEO) to identify budget needs and negotiates with management to arrive at appropriate funding levels that make the most effective use of resources in accomplishing VA's academic and HPE missions while advocating for excellence in the local clinical training environment. As the facility's HPE program technical and SME, this position provides direct technical and administrative oversight to other positions in the HPE Office. The position assists the DEO to ensure HPE program responsibilities are efficiently and effectively accomplished and compliant with regulatory requirements and procedures, accreditation standards, laws, and Veteran Health Administration (VHA) OAA policies and requirements, as well as assuring implementation and accomplishment of the goals and objectives of HPE programs. Identifies and resolves complex resource, regulatory, and program issues with academicaffiliates, affiliate federal partners, facility and VISN staff, and OAA. The position develops policies and procedures for use by staff to prepare allocation plans and compliance and resource reporting. Provides oversight and coordination for administrative efforts to identify, evaluate, andmitigate risk of injury to HPTs, patients, staff, and visitors in collaboration with facility Occupational Health and Patient Safety. Assists with management of HPE supervision risk events and tort claims; facilitates and consults on remediation and grievance processes. Briefs the DEO on all aspects of program requirements and implementation progress; provides guidance for interim, phase, milestone, and final project reviews; identifies program documentation requirements and procedures; and supports staff with process improvement and innovative changes. Compliance (25%) The position provides oversight, direction, guidance, and technical expertise to ensure compliance programs are in place for OAA HPE programs. The position is expected to be familiar with patient care standards, HPE supervision and duty hour requirements, and other accreditation or regulatory requirement relating to HPE programs and profession-specific requirements. The position assists the DEO in developing internal review systems and taking Health System Specialist (HPE Manager), GS-0671-12, PD #99413-S, OAA, HPE Page 4 of 13 actions to assure that clinical, educational, and administrative activities comply with applicable standards Assesses clinical learning environments using Trainee Satisfaction Survey or other instruments; advocates for and facilitates change based on feedback. Reviews and ensures that minimal qualifications and credentials are met by HPTs coming to VA for academic programs as attested to by the Trainee Qualifications Certification Verification Letter (TQCVL) and ensures secure filing of these documents. Strategic Planning and Communications (25%) The position uses strategic planning and change management principles to prepare HPE program operations for technological advancements, proposed complex regulatory and accreditation requirements, and continuous changes throughout VA and academic affiliate partners. The position develops and maintains a long term (5-year) strategic plan for DEO office operations and HPE programs. The position has a key role in planning for the facility's electronic health record transition from CPRS to Cerner as it relates to HPTs and ensuring effective processes for timely access to prevent patient care delays. Work Schedule: Monday - Friday, 8:00am - 4:30pm Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Health System Specialist/PD99875A Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/19/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You will be rated on the following Competencies for this position: Administration and ManagementComplianceOrganizational Performance AnalysisStakeholder Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is mostly sedentary. Occasionally, light physical effort may be required, such as that involved with walking, stair climbing, and carrying of light office items. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no education requirements for this Job series at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address William S Middleton Memorial Veterans Hospital 2500 Overlook Terrace Madison, WI 53705 US
• Name: Jorge Guevara
• Phone: 9093759908
• Email: [email protected]