This position is located in the Department of Health and Human Services, Substance Abuse and Mental Health Services Administration, headquartered in Rockville, Maryland. This vacancy is also being announced concurrently with vacancy announcement HHS-SAMHSA-MP-24-12470798 under merit promotion procedures. Please review this announcement to see if you are eligible for consideration under merit promotion procedures. Working at SAMHSA

Duties

WHAT YOU'LL BE DOING DAY TO DAY As an Administrative Support Assistant (OA) , you will use your knowledge and experience to optimize business results and customer experience by: Receiving, assessing, routing, or otherwise handling incoming and outgoing materials such as controlled or routine correspondence, reports, memoranda, and other forms of written communication. Performing office automation duties which include the preparation of ad hoc and reoccurring reports, forms, correspondence, and presentation materials which may include complex graphs, charts, and tabular material. Managing and maintaining the appointment calendar for the assigned Division Director, exercising control over the calendar entries and scheduling activities. Performing a wide variety of administrative tasks required to support the work of the organization.

Requirements

• U.S. Citizenship required
• Males born after December 31, 1959 must be registered or exempt from Selective Service - http://www.sss.gov
• Suitable for federal employment
• Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. All information concerning qualifications is subject to investigation.
• Documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.
• All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.
• All qualification requirements must be met by the closing date.
• Financial disclosure statement may be required.
• Probationary (or trial) period may be required.

Qualifications

WHAT WE ARE LOOKING FOR Minimum Qualifications: You must have one year specialized experience to perform successfully the duties of the position. To be creditable, specialized experience must have been equivalent to at least the GS-08 grade level in the Federal service performing ALL of the following: 1. Reviewing correspondence and/or other written documents for accuracy and completeness. 2. Managing appointments or/and meetings schedules. 3. Coordinating the purchase of equipment and supplies for the office by ascertaining the needs of the staff. -AND- QUALIFIED TYPIST: This position requires a qualified typist, able to type a minimum of 40 words per minute. You must self-certify your proficiency or provide performance test results and/or certificates of proficiency (acceptable within 3 years). Additional verification of the proficiency of the skills of self-certified applicants may be done at a later date by administering the appropriate performance test. Documenting experience: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume. Do not copy and paste the duties, specialized experience, or occupational application questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above. Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited. OPM Qualification General Policies Website

Education

This job does not have an education qualification requirement.

Contacts

• Address Substance Abuse and Mental Health Services Administration 5600 Fishers Ln Rockville, MD 20857 US
• Name: HR Consultants
• Email: [email protected]