As a Pretrial Services Program Assistant (OA), you will be a valued team member who participates in or performs assignments in interview, assessment and supervision of persons arrested or defendants in pretrial status. A candidate appointed at a lower grade level may be promoted up to the full performance level without further competition. Bargaining Unit Status and Chapter: Covered, AFGE Local 1456 This is not a law enforcement position.

Duties

As a Pretrial Services Program Assistant (OA), you will: 1. Perform a variety of technical and administrative duties in support of the program office. 2. Participate in or perform assignments in interview, assessment and supervision of persons arrested or defendants in pretrial status. Obtain and verify information on criminal history, behavior, compliance with pretrial obligations and other areas. As assigned, review defendant automated records to obtain information on compliance with pretrial release conditions, or to identify detained persons that are eligible for release. Document information and prepares reports for use by Pretrial Services Officers or Assistant Pretrial Services Officers, or for submission to the court. 3. Work with defendants checking in, document information as appropriate, and direct defendants or others to courtrooms or other areas for court ordered appearances. Maintain records of defendant contacts or acknowledgements and related information. May work with defendants in court, review conditions of release with defendants and explain pretrial obligations. Provide information to callers and visitors or take messages and refer to the appropriate staff member. 4. Maintain a variety of automated and hard copy files, information and forms. Review incoming court files, identify and correct possible errors. Update client and defendant information in a number of systems, investigate and resolve discrepancies or refer to the assigned Pretrial Services Officer, Assistant Pretrial Services Officer or Supervisor. Prepare and deliver documents and reports to court or to agencies supervising defendants on release. Maintain case files, file incoming information and reports in accordance with office policy and procedures. Ensure that file space is adequate and appropriately maintained. Use automated systems or manually prepare reports to document drug testing conditions and other correspondences/information related to defendants; assure proper format and accuracy of information. 5. Perform office management functions, including, but not limited to, obtain supplies, arrange repair of office equipment, copying, mail review and distribution, answer telephones, and other technical services. 6. Work with clients, defendants and their attorneys, by providing general information regarding testing and unit operations, e.g., hours of operation. Maintain information on check-ins and provide information to callers and visitors or takes messages and refers to the appropriate staff member. 7. Maintain the automated time and attendance reporting system for the office. Maintain attendance information in accordance with PSA and office policy and requirements. Assure that leave is properly approved and documented, and that attendance data are accurate and timely, keep supervisor informed of problems. Enter data, perform corrections and other accounting code actions into automated system, assure integrity, and maintain automated and hard copy records as required.

Requirements

Qualifications

To qualify for this position, you must meet the specialized experience requirement below. To qualify for GS-6 grade level, applicant must haveone (1) year of specialized experience related to the duties of the position that was comparable in difficulty and responsibility equivalent to as least the GS-5 grade level. Specialized experience is defined as experience coordinating the administrative or clerical work of an office (maintaining suspense files; composing, editing, and transcribing correspondence and various types of memoranda); maintaining calendars, scheduling appointments, and conference calls; taking and preparing meeting minutes; receiving and routing telephone calls and visitors in stressful situations and visitors with behavioral health needs; Excel, Microsoft, Outlook, and customer service skills. To qualify for GS-7 grade level, applicant must have one (1) year of specialized experience related to the duties of the position that was comparable in difficulty and responsibility equivalent to at least the GS-6 grade level. Specialized experience is defined as maintaining and organizing office files and other materials; screening calls and visitors; creating and editing routine internal and external correspondence and other documents; scheduling meetings/conferences; ability to use Web-based applications; enter and retrieve data to produce work products; ability to work in a fast-paced, busy environment directly with external customers in stressful situations and customers with behavioral health needs; taking and distributing minutes of meetings; instructing and assisting other staff on procedural matters such as the correct procedures to follow in data entry, routing/answering multiple telephone lines, and customer service documentation. NOTE: Your resume must clearly show the specialized experience related to this position. Failure to demonstrate how you possess the experience requirements will result in an "Ineligible" rating.

Education

There is no education substitution at this grade level.

Contacts

• Address Defendant Engagement and System Support 633 Indiana Ave NW Ste 1170 Washington, DC 20004 US
• Name: Tara Stoney
• Phone: (202) 220-5586
• Email: [email protected]