This position is in the Washington Headquarters Services, Facilities Services Directorate and serves as the special assistant and senior advisor to the Director and Deputy Director for specified matters in support of the Office of the Facilities Services Directorate.

Duties

Incumbent typical work assignments may include the following: Special Assistant to the FSD Deputy Director. Provides administrative management, professional-level analysis, and advice. Responsible for all office management, strategic operations, and oversight, ensuring efficient operations by coordinating staff support and administrative management processes across the Divisions. Coordinate with internal and external stakeholders in executive-level meetings, corporate/strategic planning, process integration, and evaluation initiatives to help maintain currency in organizational priorities and overall direction. Supervises four employees. Informs employees of management goals, objectives, and regulations, policies, and procedural changes governing the work. Advises and counsels employees on work and administrative matters, including management policies, procedures, and directives. Selects or recommends selection of candidates for vacancies, promotions, details, and reassignments in consideration of skills and qualifications, mission requirements, and EEO and diversity objectives. Reviews and approves materials submitted to the Director and Deputy Director. Ensure business positions and information is well­ reasoned, thoroughly staffed, complete, current, and accurate. Monitors special interest items for the Director and Deputy Director. Collaborates to validate correspondence and information, resolving any questionable or conflicting inputs. When positions contain conflicting or divergent viewpoints, provides the Deputy Director and /or Director with comprehensive background information, professional analysis, and prioritized courses of action. Evaluates business processes and procedures to improve or standardize processes to adopt emerging technologies and sustainable best practices. Makes recommendations and decisions for highly complex and sensitive issues that result in major precedent-setting outcome and impact on agency programs.

Requirements

• U.S. Citizenship is required
• Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/Home/Registration)
• May be required to successfully complete a probationary/trial period
• Must be determined suitable for federal employment
• Required to participate in the direct deposit program
• This position is subject to pre-employment and random drug testing
• This position is subject to the DoD Priority Placement Program
• Must be able to obtain and maintain a government driver's license to operate a government vehicle.
• May require occasional travel away from your normal duty station for official business.
• Incumbent must be able to obtain and maintain a Top Secret security clearance.

Qualifications

For qualifications determinations, it is recommended that applicants include their months and hours worked per week for each employment listed on their resume. If a determination is not able to be made about the length of your creditable experience for qualification requirements, you will be removed from consideration. Read more about what should I include in my federal resume? at https://www.usajobs.gov/Help/faq/application/documents/resume/what-to-include/ You may qualify at the GS-15 level, if you fulfill the following qualification requirement: One year of specialized experience equivalent to the GS-14 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates your ability to 1) apply knowledge in establishing management procedures and progress reporting requirements that monitor organizational goals and/or program priorities to evaluate progress and results; 2)applying knowledge in developing and implementing approaches to avoid and/or resolve problems and reduce conflict proactively; 3) applying knowledge of written communication techniques to prepare directives, policy statements, legislative proposals, and other written guidelines to introduce new initiatives and recommendations; 4) applying knowledge in directing teams and/or task forces to ensure objectives and milestones are established and met. . Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. ACTIVE DUTY SERVICE MEMBERS: The VOW Act Chapter 21 of Title 5, United States Code (U.S.C.), Section 2108a, requires Federal agencies treat active duty service member as veterans, disabled veterans, and preference eligible, when they submit, at the time they apply for a Federal job, a "certification" of active service in lieu of a DD-214, assuming the service member is otherwise eligible. A "certification" letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. The service member's military service dates are necessary in order to determine whether he or she meets the definition of "veteran" under 5 U.S.C. 2108(1). The "certification" must reflect the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date of submission. The "certification" must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters and must indicate when your terminal leave will begin (if applicable), your rank, dates of active duty service, the type of discharge and character of service (i.e. honorable). Further, under paragraph (h) of the rule, agencies are required to verify a qualifying separation from military service prior to appointment, through the DD-214 or other appropriate documentation. Your preference and/or appointment eligibility will be verified prior to appointment. Active duty members that fail to provide a valid "certification" of service with their initial application will be found "not eligible." Military members may be appointed before the effective date of their military retirement/separation if member is on terminal leave. Current or Former Political Appointees: Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office. Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: Position title; Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); Agency; and, Beginning and ending dates of appointment. All qualifications, and time-in-grade requirements must be met by the closing date of this announcement and clearly documented in your resume.

Education

Education cannot be substituted for experience.

Contacts

• Address WHS Facilities Services Directorate Human Resources Directorate 4800 Mark Center Drive Alexandria, VA 22350 US
• Name: Washington HQ Services
• Email: [email protected]