The primary purpose of the Correspondence Analyst position is to maintain and manage a system for all executive correspondence for Central Alabama Veterans Health Care System (CAVHCS). This is a DETAIL NTE 120 days.

Duties

Incumbent assists the executive leadership team by maintaining and managing a system for all executive correspondence. Correspondence includes electronic and postal mail from Veterans and their families, VA Central Office (VACO), VISN 7 staff, Congressional and political officials, other agency officials, representatives of Veterans groups, employees and the general public. The incumbent determines and assigns responsibility for timed correspondence (suspense) actions. Incumbent manages an automated tracking system for all critical data, routes correspondence to appropriate service(s) for follow-up, monitors suspense dates of all correspondence, follows up with the responsible services as deadlines approach, and reviews and edits all written responses for grammatical and procedural correctness, completeness, and clarity. Work Schedule: Monday-Friday 8 a.m. - 4:30 p.m. CT Telework: Not Available Virtual: This is not a virtual position. Location: Tuskegee, AL Supervisor: Supervisory, Health System Specialist Who May Be Considered: Current employees working at Central Alabama Veterans Health Care System Travel Required: 50% or less -This is a dual campus facility. Weekly travel is required between CAVHCS campuses located in Montgomery and Tuskegee, Alabama. Travel to CAVHCS Community Based Outpatient Clinics located in Alabama and Georgia will be required. NOTE: Subject to Service Chief approval required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/17/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: 1. Review incoming correspondence in relation to clearly delineated organizational functions and program responsibilities to determine officials responsible for preparing responses, and those who should contribute to responses, or provide background information or enclosures. 2. Perform assigned segments of audits and reviews to evaluate timeliness, flow, and quality of correspondence, and to identify ways to improve correspondence management. 3. Manage past correspondence and reports, and recent news items pertaining to subjects of correspondence, and provides package to involved officials. 4. Track health care system memorandums and bulletins and disseminate correspondence from VACO and VISN 7 to relevant individuals/programs to ensure that they are aware of national policies, procedures, directives, and trends. You will be rated on the following Competencies for this position: Administration and ManagementCommunicationKnowledge ManagementTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is of a sedentary nature. There may occasionally be some moving or lifting of files and sitting in front of a computer monitor. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

Education:You may substitute education for experience at this grade level by posing one of the following:

• Master's or equivalent graduate degree
• 2 full years of progressively higher-level graduate education leading to such a degree
• LL.B. or J.D., if related

Contacts

• Address Central Alabama VA Medical Center-Montgomery 215 Perry Hill Road Montgomery, AL 36109 US
• Name: Lesley Holbrook
• Email: [email protected]