Employee will be assigned to the Cardiology Department, VA Medical Center, Ann Arbor, MI, providing administrative, technical, and clerical support to various sections within the department.

Duties

Duties include, but may not be limited to the following: Answers telephone calls and provides technical and secretarial assistance to the Cardiology Management staff as well as medical providers and others as requested. Orders office supplies, distributes all incoming and outgoing mail, and provides administrative coverage to any or all medicine sections. Creates and maintains all Cardiology Fellow and Faculty Physician outpatient clinic schedules. Updates and makes appropriate changes for the Fellow and Faculty academic calendar during each academic year. Ensures proper management of records created and maintained by the service line. Completes all aspects of timekeeping for the department according to facility policies and procedures. Performs training support duties such as coordination, scheduling, and acquisition of training and assists in maintaining training records and files. Assists with preparing travel arrangements for staff. Provides guidance and assistance to clinical staff and requests modifications or new account access, documentation keys and menus, information technology (IT) hardware requests, etc. Manages and prepares a range of correspondence, including memorandums, meeting minutes, reports, and other correspondence, as needed. Utilizes a range of office automation software. Performs other related duties as assigned. Work Schedule: Monday - Friday, 7:00am - 3:30pm. Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: Secretary/PD6176-A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/13/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS 06 position you must have served 52 weeks at the GS 05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Applicants must be eligible under the VA Interchange Agreement, having served continuously for at least one year in the other merit system under this interchange agreement. For more information regarding the VA Interchange Agreement please visit: https://www.opm.gov/policy-data-oversight/hiring-authorities/competitive-hiring/. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS 05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: receiving visitors and telephone calls to the office; scheduling and managing a calendar of appointments; preparing correspondence, reports, memoranda, and other forms of written communication; serving as a timekeeper; utilizing various computer applications such as Outlook, Word, Excel, etc.; and maintaining files. You will be rated on the following Competencies for this position: ClericalCommunicationsComputer SkillsManages and Organizes InformationTeamwork Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is mostly sedentary; however, some walking, standing, bending, and carrying of light items is required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Ann Arbor VA Medical Center 2215 Fuller Road Ann Arbor, MI 48105 US
• Name: Nikki Lane
• Phone: 734-222-7664
• Email: [email protected]