This position is located in the National Oceanic and Atmospheric Administration (NOAA), Oceanic and Atmospheric Research (OAR), Great Lakes Environmental Research Laboratory (GLERL) with one vacancy in Ann Arbor, MI. This position is also announced under vacancy number OAR GLERL-24-12381172-DE, which is open to all US Citizens or Nationals. You must apply to both announcements if you want to be considered for both.

Duties

As a Secretary (OA), you will perform the following duties: - Function as the Executive Assistant to the Director. Share best practices with staff through internal communications. Provide management support by maintaining calendars, schedules, and documentation for senior leaders. - Serve as office authority on travel regulations and provide guidance to other administrative travel preparers. Manage travel coordinating and revising travel arrangements (itineraries, points of contact, lodging arrangements, etc.) for senior leader and inputs data into the appropriate automated travel system. - Develop and update policies and procedures for office staff communicating with senior leaders. Provide office support assisting staff in a variety of administrative support work, that facilitates the overall success of the operation. Conduct research in support of tasks determining available options for an assigned subject, identifying pros and cons of options and communicating recommendations to senior leadership. - Serve as general office authority on higher headquarters communication protocols and controlled correspondence. Prepare and track controlled correspondence, ensuring correspondence is successfully transmitted and responded to. Assist staff in preparing controlled correspondence.

Requirements

Qualifications

Qualification requirements in the vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management's website located at: https://www.opm.gov/policy. SPECIALIZED EXPERIENCE: Applicants must possess one year of specialized experience equivalent in difficulty and responsibility to the next lower grade level in the Federal Service. Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position. This experience need not have been in the federal government. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations e.g., professional; philanthropic, religious; spiritual; community, student, social). Volunteer work helps build critical competencies; knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. To qualify at the ZS-5 or GS-09 grade level: SPECIALIZED EXPERIENCE: Applicants must possess one full year (52 weeks) of specialized experience equivalent to the ZS-4 or GS-08 grade level in the Federal service. Specialized experience MUST include all of the following: - Providing day-to-day office management, administrative and clerical support to staff or management, not limited to making travel arrangement, maintaining calendars and schedules, coordinating meetings and conferences; and - Reviewing and preparing various written administrative guidance to include communication protocols, controlled correspondence, policies and procedures. TYPING REQUIREMENT: In addition to meeting the specialized experience, applicants must be able to type at a minimum speed of 40 words per minute.

Education

• College Transcript: If you are qualifying based on education, submit a copy of your college transcript that lists college courses detailing each course by the number and department (i.e., bio 101, math 210, etc.), course title, number of credit hours and grade earned. You must submit evidence that any education completed in a foreign institution is equivalent to U.S. education standards with your resume. You may submit an unofficial copy of the transcript at the initial phase of the application process. If course content cannot be easily identified from the title of the course as listed on your transcript, you must submit an official course description from the college/university that reflects the content at the time the course was taken.
• Education completed in colleges or universities outside the United States may be used to meet the above requirements. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated visit: OPM Foreign Education Evaluation.
• Transcripts--If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide all unofficial transcripts (undergraduate, graduate, etc.) by the closing date of this announcement or you will be disqualified from further consideration. Please ensure that all documentation is legible.

Contacts

• Address NOAA Office of Human Capital Services (OHCS) 1315 East West Hwy SSMC4 Silver Spring, MD 20910 US
• Name: Applicant Inquiries
• Email: [email protected]