About the Position: This is a permanent position with Humphreys Engineer Center Support Activity, Executive Office located at 7701 Telegraph Road in Alexandria, Virginia. For more information on HECSA, please visit: http://www.usace.army.mil/HECSA.aspx.

Duties

Serves as an Administrative Support Specialist in the Executive Office of the Humphreys Engineer Center Support Activity (HECSA) managing and maintaining the Training Tracker and In/Out Processing Programs to include oversight and guidance. Manages and maintains a comprehensive in/out processing program that supports incoming and outgoing civilian, military and contract personnel including checklists, welcome/information packages, sponsor support, orientation, entrance and exit surveys. Review and revise the in/out processing manual and automated procedures to ensure effectiveness of the program. Updates chain of command and prepares and presents at staff meetings of chain of command and Headquarters United States Army Corps of Engineers (HQUSACE) and HECSA directorates or offices. Reviews in and out-processing tickets/workflow on a continual basis and contact supervisor who are not in compliance. Manages and maintains a comprehensive Training Tracker that supports civilian, military and contractor personnel for HQUSACE and HECSA to track completion of mandatory and non-mandatory training requirements. Coordinates the responsibilities of employees, supervisors, and all functional/operational support areas to ensure all training requirements are completed and recorded. Review and revise the in/out processing manual and automated procedures to ensure effectiveness of the program. Writes articles for appropriate publications as well as the HQs bulletin boards.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• One- year probationary period
• Business travel requirement of 10% of the time.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Army Defense Civilian Intelligence Personnel System (DCIPS) EmployeeCurrent Department of Army Civilian EmployeesCurrent Department of Defense (DOD) Civilian Employee (non-Army)Interagency Career Transition Assistance PlanMilitary Spouses, under Executive Order (E.O.) 13473Priority Placement Program, DoD Military Spouse Preference (MSP) EligibleReinstatementVeterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. GS-09 Specialized Experience: One year of specialized experience which includes assisting with performing organizational support services, including special projects and research. Performing general office management duties to oversee the functions of the organization. Assisting with ordering and maintaining office supplies and equipment. Coordinating training requests for office personnel and assists with maintaining pertinent records. Authoritative source for information pertaining to items such as: Joint Travel Regs (JTR), OPORDS and Daily Tasking Orders, Personnel actions, In-Boarding and Out-boarding of employees, Collateral Duty Office Safety requirements, and Government Purchase Cards. Use automated systems needed to provide administrative services to the division office. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07). OR Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position. (Note: you MUST submit a copy of your transcripts) OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. (Note: you MUST submit a copy of your transcripts) GS-11 Specialized Experience: One year of specialized experience which includes providing interpretation of administrative policies, procedures and requirements to support the organization and developing policies and procedures to formulate solutions addressing workforce in/out processing and training requirements to meet short/long term mission goals; performing analysis/studies that may have a direct impact on strategic efforts to effectively and efficiently improve organization initiatives; evaluating the effectiveness of policies and practices for compliance and dissemination to the workforce; and maintaining, updating and tracking requirements through utilization of automated/web-based system or systems. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-09). OR Education: Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position. (Note: you MUST submit a copy of your transcripts) OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. (Note: you MUST submit a copy of your transcripts) You will be evaluated on the basis of your level of competency in the following areas: Business Administration, Human Resources Management, or a similar field of study. You will be evaluated on the basis of your level of competency in the following areas: Administration and ManagementCommunicationsDatabase Management SystemsTraining and Training Support Time in Grade Requirement GS-11: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-09). Time in Grade Requirement GS-09: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address RA-W4LDAA USA HUMPHREYS ENGR CENTER SUPPORT ACTY DO NOT MAIL Alexandria, VA 22315 US
• Name: Army Applicant Help Desk
• Email: [email protected]