The incumbent serves as Supervisory Medical Management Specialist - and reports to the chief of medical service. In this capacity the incumbent provides administrative direction for all areas including program management, compliance with VHA, VISN, JCAHO, and medical center regulations/guidelines .Management activities are based on a broad knowledge of management and healthcare administration principles, VHA regulations, policies and procedures.

Duties

Major duties include but are not limited to: Providing budget and financial management. Provides orientation for new staff. Evaluating work performance of subordinates, gives advice, counsel, or instruction to employee on both work and administrative matters. Working closely with the Service Chief and others in implementing and evaluating policies, plans, and internal operational systems. Leading projects from initiation to completion and presenting the results to senior leadership throughout the Medical Center. Manages all administrative aspects of the Medical Service, Human resource management, clinic reviews, grid changes, clinic cancellations, Union issues, guidance on policy, procedures, and directives. Collecting and analyzing data from a variety of sources, measuring results, and reporting findings. Working with various boards to coordinate regular committee meetings, ensuring all event management steps are completed. Processing new employees by requesting necessary equipment government issues laptop, cellphone, PIV card, and assure that all program access is complete. Acting as the liaison with the human resources office concerning personnel-related matters. Work Schedule: 8:00am-4:30pm Monday-Friday Virtual: This is not a virtual position. Position Description/PD#: 581-44850 Medical Management Specialist/PD044850 Permanent Change of Station (PCS): Not authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/28/2024.Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.You may qualify based on your experience and/or education as described below:Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Manages all administrative aspects of Medical Service such as clinic reviews, grid changes, and clinic cancellations; Provides guidance on policy, procedures, and directives; Evaluates employee performance; Resolves personnel issues within the Medical Service line; Delegates workload among the staff. OR Education: If substituting education for experience, you must possess one of the following: (A diploma and/or transcripts must be uploaded for appropriate consideration) Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related ORCombination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if relatedYou will be rated on the following Competencies for this position:CommunicationsCritical ThinkingPlanning and EvaluatingExperience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.Physical Requirements: The work is performed in an office with frequent visits to various areas within the medical center. The work is primarily sedentary, although there are at times periods of mental stress due to workload and time constraint considerations.For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Huntington VA Medical Center 1540 Spring Valley Drive Huntington, WV 25704 US
• Name: Thelia Shepherd-Gary
• Phone: 980-892-2790
• Email: [email protected]