Employee will be assigned to the Cardiology Department, VA Medical Center, Ann Arbor, MI, providing administrative, technical, and clerical support to various sections within the department.

Duties

Duties include, but may not be limited to the following: Answers telephone calls and provides technical and secretarial assistance to the Cardiology Management staff as well as medical providers and others as requested. Orders office supplies, distributes all incoming and outgoing mail, and provides administrative coverage to any or all medicine sections. Creates and maintains all Cardiology Fellow and Faculty Physician outpatient clinic schedules. Updates and makes appropriate changes for the Fellow and Faculty academic calendar during each academic year. Ensures proper management of records created and maintained by the service line. Completes all aspects of timekeeping for the department according to facility policies and procedures. Performs training support duties such as coordination, scheduling, and acquisition of training and assists in maintaining training records and files. Assists with preparing travel arrangements for staff. Provides guidance and assistance to clinical staff and requests modifications or new account access, documentation keys and menus, information technology (IT) hardware requests, etc. Manages and prepares a range of correspondence, including memorandums, meeting minutes, reports, and other correspondence, as needed. Utilizes a range of office automation software. Performs other related duties as assigned. Work Schedule: Monday - Friday, 7:00am - 3:30pm. Recruitment & Relocation Incentives: Not authorized Financial Disclosure Report: Not Required Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Requirements

Qualifications

SPECIALIZED EXPERIENCE: Applicants must possess at least one (1) year of specialized experience that equipped them with the particular knowledge, skills, and abilities to perform successfully the duties of this position, and that is typically in or related to the work of this position. To be creditable, this experience must have been equivalent to at least the GS-5 level in the Federal service. Specialized experience includes: receiving visitors and telephone calls to the office; scheduling and managing a calendar of appointments; preparing correspondence, reports, memoranda, and other forms of written communication; serving as a timekeeper; utilizing various computer applications such as Outlook, Word, Excel, etc.; and maintaining files. You will be rated on the following Competencies as part of the assessment questionnaire for this position: ClericalCommunicationsComputer SkillsManages and Organizes InformationTeamwork Preferred Experience: VATAS Timekeeper Preparing service reports including committee minutes and assisting with OPPE/FPPE. Handling Travel/Concur Project Management/System Redesign Microsoft application programs (excel, sharepoint, word, etc.) Meeting deadlines in a timely manner IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is mostly sedentary; however, some walking, standing, bending, and carrying of light items is required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Ann Arbor VA Medical Center 2215 Fuller Road Ann Arbor, MI 48105 US
• Name: Nikki Lane
• Phone: 734-222-7664
• Email: [email protected]