This position is located in a USDA, NRCS State Office. The incumbent serves as Executive Assistant to the State Conservationist by performing secretarial, administrative and miscellaneous clerical duties necessary to support the State Conservationist's office which includes public relation activities, field liaison, planning meetings and conferences, scheduling, and controlling correspondence. Relocation/Recruitment Incentive up to $10,000.

Duties

Screens all calls and visitors, identifies urgent matters and concerns that may require immediate or personal attention of the Division Director or Branch Chief. Determines when to refer calls to an alternate, resource, such as another staff member, work area, or more appropriate agency. Independently handles minor questions and complaints, response dates and deadlines, appointments, location of current policy and/or procedures. Serves as the correspondence coordinator to ensure that all controlled correspondence is answered accurately, completely, and in a timely manner. Arranges travel including securing related reservations for the State Conservationist or staff members. Participates in planning meetings, prepares agendas, and documents meeting minutes. Analyzes all correspondence delivered to the division and determines appropriate routing for action and information. Assists in coordinating/administering the Freedom of Information Act(FOIA) program across the state. Serves as state records management coordinator, responsible for coordinating the overall state-wide records management program.

Requirements

• You must be a US Citizen or US National.
• Males born after 12/31/1959 must be Selective Service registered or exempt.
• Subject to satisfactory adjudication of background investigation and/or fingerprint check. If selected, you will be sent instructions on obtaining fingerprints. Please note we are not able to reimburse any fees incurred for fingerprints.
• Successful completion of one-year probationary period, unless previously served.
• Direct Deposit Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit E-Verify at https://www.e-verify.gov/.
• Must possess and maintain a valid state motor vehicle operator's license for the type of vehicle(s) operated to perform the duties of this position.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, specialized experience and/or education, as defined below. Time in grade: Current federal employees applying for a promotion opportunity must meet time-in-grade (TIG) requirement of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled. For the GS-07 Level: To qualify for the GS-07, you must possess one year of specialized experience equivalent to the GS-06 level in the Federal service, or comparable experience not gained through federal service that demonstrates secretarial work. Examples of specialized experience include coordinating, monitoring, and performing basic clerical and administrative functions of a work unit; knowledge of grammar, punctuation, format, and style to prepare correspondence, memorandums, and other documents utilizing word processing and other automated systems; experience with software suites related to word processing and database maintenance; providing administrative advise on basic office procedures; performing basic receptionist duties; researching regulations. For the GS-08 Level: To qualify for the GS-08, you must possess one year of specialized experience equivalent to the GS-07 level in the Federal service, or comparable experience not gained through federal service that demonstrates that demonstrates secretarial work. Examples of specialized experience include performing a wide variety of complex administrative services functions to support communication, correspondence, scheduling, monitoring, and daily operations in a work unit; above average knowledge of grammar, punctuation, format, and style to prepare correspondence and of software suites related to word processing and database maintenance; advanced knowledge of software suites related to word processing and database maintenance; interpreting established policies and procedures; determining the needs of customers and assisting based on supervisor's guidance; researching regulations and making appropriate recommendations. For the GS-09 Level: To qualify for the GS-09, you must possess one year of specialized experience equivalent to the GS-08 level in the Federal service, or comparable experience not gained through federal service that demonstrates secretarial work. Examples of specialized experience include performing a wide variety of complex administrative services functions to support communication, correspondence, scheduling, monitoring, and daily operations in a work unit; advanced knowledge in grammar, punctuation, format, and style to prepare correspondence; proficiency in software suites related to word processing and database maintenance for complex office functions; providing technical administrative advice on established policies and procedures; independently determining the needs of customers and personally assisting when appropriate; researching, interpreting and providing guidance on regulations. Note: There is no education substitution. For more information on the qualifications for this position, click here: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=GS-PROF Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

There is no basic educational requirement for this position. Education cannot be substituted for specialized experience

Contacts

• Address Natural Resources Conservation Service 1400 Independence Ave SW Washington, DC 20250 US
• Name: Taquella Green
• Phone: 919-376-8838
• Email: [email protected]