This position is located in the Center for Veterinary Medicine (CVM), Division of Business Information and Science Management in the Office of New Animal Drug Evaluation (ONADE), Records and Information Management Team (RIM Team) which provide guidance and records management services to the Center in the management of records and information, including supporting the scientific review staff though receiving submissions, performing imaging, and maintaining paper and electronic repositories.

Duties

Receives, scans, and analyzes documents and their associated information (e.g., submissions, FOIA summaries, drug approvals) to ensure accuracy of database and image format, file naming conventions, and storage in the appropriate repository. Provides guidance to management and staff in the planning of records management and business process improvement projects of the Records and Information Management Team (RIM) Team. Inventories records in order to develop and implement records schedules to respond to audits. Develops and issue correspondence to drug sponsors and appropriate Staff. Creates, processes, and maintains electronic records from various sources, such as scanning, media conversion, receipt of electronic files from workflows, and email. Serves as a Records Coordinator for the Center by inventorying records in all formats, developing and implementing Center for Veterinary Medicine (CVM) records schedules. Provides training and procedural and technical problem resolution to Document Control Assistants for customer service requests. Develops and issue email correspondence and instructions regarding assistance with customer service requests.

Requirements

• Citizenship Requirement: You must be a U.S. Citizen to be considered for this advertisement unless explicitly stated otherwise.
• Selective Service Registration: All applicants born male, on (or after) 12/31/1959, must be registered with the Selective Service System OR have an approved exemption. Visit www.SSS.gov for more info.
• FDA participates in e-Verify: All new hires must complete the I-9 form; this information will be processed through e-Verify to determine your employment eligibility. If a discrepancy arises, you must take affirmative steps to resolve the matter.
• Background Investigation Requirement: All employees must pass a security investigation. Failing to pass the background check may be grounds for removal or legal action. If hired, you may be subject to additional investigations at a later time.
• You must meet ALL requirements by the closing date of this announcement to be considered. Only education, experience, and qualifications attained by this date will be considered. You must continue to meet all requirements through the hiring process.
• Certification of Accuracy: All information concerning eligibility and qualification is subject to investigation and verification. False representation may be grounds for non-consideration, non-selection, or appropriate legal action.
• Direct Deposit: You will be required to have all federal salary payments electronically deposited into a bank account with a financial institution of your choice.
• Additional selections may be made from this vacancy, within the same geographical area, by other organizational elements from within FDA, through shared corporate recruiting activities.

Qualifications

The position of Records and Information Management Specialist falls under the 0308 occupational series. To qualify for this position at grade GS-9/11, you must meet all requirements by 11:59 pm EST on 04/23/2024. Minimum Qualifications: Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. The specialized experience must demonstrate one year of full-time work experience , or the equivalent if part-time (for example, an employee working 20 hours per week for a 12-month period should be credited with 6 months of experience.) Experience may have been obtained in either the federal service or its equivalent with state or local government, the private sector, or nongovernmental organizations. GS-09: You must have 1 year of specialized experience equivalent to at least the GS-07, in the Federal service, which includes: performing activities associated with the full lifecycle of records management such as assisting with reviewing, classifying, scanning, managing, organizing, or processing records. -OR- Master's degree or equivalent graduate degree; or two (2) full years of progressively higher-level graduate education leading to such a degree; or LL.B. or J.D., if related. -OR- A combination of education and experience that when combined, equals 100% of the total requirement. (Please note that only graduate experience in excess of the first 18 semester hours may be used in this calculation). To calculate, first determine your total qualifying experience as a percentage of the experience required in option A; then determine your education as a percentage of the education required in option B, only using graduate level semester hours in excess of the first 18 semester hours; and then add the two percentages. The total percentages must equal at least 100% to qualify. GS-11: You must have 1 year of specialized experience equivalent to at least the GS-09, in the Federal service, which includes: performing activities associated with the full lifecycle of records management such as reviewing, classifying, or processing records; managing and organizing information; measuring program efficacy and productivity; and developing new or modified procedures to improve performance. -OR- PhD or equivalent doctoral degree; or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. -OR- A combination of specialized experience and education as described above that, when combined, equal 100% of the total requirement. To calculate, first determine the percentage of qualifying specialized experience, as defined above. Next, determine the percentage of directly related graduate education above a Master's degree, or 2 years of higher level graduate education, but below a Ph D. or 3 years of higher level graduate education. Add the two percentages. The percentages must equal, or exceed 100% to qualify through a combination of specialized experience and education. NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USAJOBS account, https://secure.login.gov/, select the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Be sure that any uploaded documents you provide in your application are free of document security or compression which might render the document unreadable by our system. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

TRANSCRIPTS:
Positions which are scientific or technical in nature often have very specific educational requirements. You must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned. If you are using education completed in foreign colleges or universities, see the Foreign Education section below for additional requirements.

Pay careful attention to the Qualifications and Education sections to identify vacancies where a transcript is required. Even if you hold a similar position or are a current employee, you are not exempt from transcript requirements.

Electronic Transcript Caution: If you have obtained your transcripts electronically, the file might contain security measures that could prevent our application system from reading the file. Therefore, you should consider asking the institution to provide the file in a non-secured electronic format. Alternatively, you could scan or take a photo of the printed copy of the transcript. If your uploaded transcript cannot be read by our system, you may receive consideration and credit for the information we can access.

See the Application Manager Documentation for tips on submitting your paper-based documents.

FOREIGN EDUCATION
Applicants using part, or all of their education completed outside of the U.S. to meet the qualification requirements, must have their foreign education evaluated by an accredited organization to ensure that the foreign education is comparable to education received in accredited educational institutions in the U.S. We will only accept the completed foreign credential evaluation.

To be acceptable, the foreign credential evaluation must include/describe at a minimum, the following information: (1) The type of education received by the applicant; (2) The level of education in relation to the U.S. education system, and state that its comparability recommendations follow the general guidelines of the International Evaluation Standards Council; (3) The content of the applicant's educational program earned abroad, and the standard obtained; (4) The status of the awarding foreign school's recognition and legitimacy in its home country's education system; and (5) Any other information of interest such as what the evaluation service did to obtain this information, the qualifications of the evaluator, and any indications as to other problems such as forgery. Note: Some positions require the completion of specific courses or a specified number of credit hours. Therefore, the foreign credential evaluation should provide information similar to that of an official transcript, to include a list of the courses taken, quarter and/or semester hours awarded, the cumulative grade point average (GPA), honors received, if any, date degree awarded.
Applicants can request an evaluation from a member organization of one of the two national associations of credential evaluation services listed below:

1. National Association of Credential Evaluation Services (NACES)
2. Association of International Credentials Evaluators (AICE)

Credential evaluations are not free, and applicants are responsible for the cost of the selected service.
For more information about this requirement, please visit the : https://sites.ed.gov/international/recognition-of-foreign-qualifications/

Contacts

• Address FDA Center for Veterinary Medicine 10903 New Hampshire Ave Silver Spring, MD 20993 US
• Name: FDA Applicant Help Desk
• Phone: 866-807-3742
• Email: [email protected]