The position is located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Mid-Atlantic Health Care Network (VISN 6), VA Medical Center, Salisbury, North Carolina in the Executive Offices. The incumbent serves as the primary administrative support to the Chief of Staff (COS), performing clerical and administrative duties to the work of the Office of the Director, Salisbury VA Medical Center.

Duties

Duties include, but may not be limited to the following: Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication. Edits letters, composes letters and reports, reviews correspondence for accuracy and completeness, establishes and monitors suspense dates, prepares public presentation outlines, and develops standard or form letters and replies to inquiries. Develops background information and prepares outlines for the supervisor's public speaking engagements, papers, and correspondence/reports. Screens material prior to distribution for suspense dates, establishing controls and following up for supervisor. Ensures correspondence conforms to regulations and special policies of the Medical Center and is in proper format, contains correct grammar, and if applicable, that staff coordination has been completed. Reviews correspondence prepared for the supervisor; attaches previous correspondence and background information to incoming correspondence. Returns inadequate transmissions to the sender. Provides training and/or coaching to subordinate clerical staff who submit incomplete or inadequate correspondence. Maintains subject matter files and records that relate to the facility, administrative services that report to the Chief of Staff, and VISN-level and national activities for which the COS is responsible. Ensures that files include all required documents and that all documents are properly signed. Develops internal routing and flow patterns for communications through the Chief of Staffs office to and from subordinate offices. Work Schedule: Monday-Friday 8:00am-4:30pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD009150 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/30/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-08 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of the substantive programs of the Medical Center as they relate to the clerical and administrative support functions of clinical services and programs to perform independently assembling of information to be used for reports or responses to inquiries, composing correspondence not requiring technical knowledge, and to independently note and follow up on action items made in meetings by staff members; Knowledge of the duties, priorities, commitments, and program goals of the Chief of Staff's (COS) office in order to advise administrative support staff on preparing correspondence, identifying requirements of various reports, and interpreting new instructions and procedures; Familiarity with the duties and responsibilities of the credentialing and privileging requirements, proficiency evaluation process, Professional Standards Board (PSS) and Peer Review obligations in order to provide guidance to service chiefs, administrative officers and program support personnel in the administrative duties to fulfill these processes; Familiarity with outside accrediting agencies in order to assist in the preparation of reports for Joint Commission, Office of Inspector General, and other accrediting and review bodies. Knowledge of the organization, policies and procedures and the COS's membership on facility, VISN and National councils and committees in order to prepare minutes, schedule meetings, and prepare background information; Knowledge of grammar, spelling, punctuation, medical and administrative terminology, and required formats in order to respond personally to telephone calls, refer inquiries to the appropriate resource person, and gather background information. Skill in operation and knowledge of the computer system and office software to include PowerPoint, Excel, Word, Outlook and others. A fully qualified typist is required. Skill in transcribing taped dictation. Skill in the operation of a variety of office equipment in order to perform administrative and clerical day-to-day activities. Knowledge of regular and recurring application of pay and leave laws, rules, regulations and agency policy regarding entitlements to overtime, differential, hazardous duty, holiday and special rates, and premium pay in order to perform timekeeping duties. You will be rated on the following Competencies for this position: Administration and ManagementCompliance InspectionComputer SkillsOrganizational StewardshipWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, and carrying of light items like papers or books. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address WG Bill Hefner Salisbury VA Medical Center 1601 Brenner Avenue Salisbury, NC 28144 US
• Name: Bianca Wallace
• Phone: 757-612-2931
• Email: [email protected]