About the Position: Serves as the Program Support Analyst for the US Army Corps of Engineers - New York District. Performs a wide variety of administrative management duties under the supervision of the Resident Engineer and guidance from the Project Engineers.

Duties

Provide administrative oversight of the military and civil works projects to ensure area office actions are accomplished in accordance with guidelines. Assist the Engineers by performing the majority of routine office management type duties. Provides continuity and efficiency to the administrative office operations. Responsible for the receipt, control, and input of all changes to contract bid documents. Works with external funding requests for construction contract modifications and reviews all changes. Verify and confirm compliance with process procedures prior to forwarding to district. Ensures that all staff members with the need to know are apprised of the contents of changes. Assist to develop construction contract placement projections for each contract utilizing network analysis, sine curves and other approved methods. Coordinate with Project Engineers to conduct Biddability, Constructability, Operability, Environmental and Sustainability (BCOES) reviews of proposed contract details (i.e. plans, suspense dates, comments, etc.). Monitor contractor payments to ensure funds are processed in a timely manner to prevent penalty charges in accordance with Prompt Payment Act and guidance received from higher headquarters. Compile data on construction workloads to include anticipated award dates, placement projections, staffing plans, and financial management requirements for work programs. Receive procedures and operational guidelines regarding the management of military and civil works projects. Reviews procedures to ensure Area office actions are accomplished in accordance with guidelines. Explain and clarifies administrative and operational guidelines to management and subordinate staff members as needed. Manages the reports and correspondences in CEFMS pertaining to employee’s travel, personnel actions, and training. Serve as the Timekeeper in CEFMS, including tracking and approval of all time and attendance, leave requests and file documentation. Coordinates with supervisors for bi-weekly approval of time for all staff within the Area Office. Ensure that training requests are approved and obligated in CEFMS. Tracks completed subject hours within cluster and ensures that appropriated training hour limits are not exceeded. Document and collect physical receipts for expenditures to meet audit and compliance purposes. Maintains a list of keys and acts as the Area Office key holder. Ensure that the process to track and process Fund Request, shop drawings, security, Labor cost, purchase of supplies and services, and accident reports are followed. Present completed work, related cost and performance data utilizing statistical reports, charts and graphs as required Serve as the Government Purchase Card holder and Training Card holder for the Area Office including preparing and obtaining approval of Purchase Request and Commitment (PR and C) for all office purchases.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• This position requires travel away from the official duty station for approximately 25% of the time on an annual basis.
• Subject to a one-year probationary period unless the appointee has previously met the requirements.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian EmployeesCurrent Department of Defense (DOD) Civilian Employee (non-Army)Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Non-Department of Defense (DoD) TransferPriority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligiblePriority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoD Retained Grade Preference EligibleReinstatementVeterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. GS-07 Specialized Experience: One year of specialized experience which includes: 1) Reviewing documents for accuracy; 2) Utilizing a range of automated systems to carry out administrative functions on behalf of the management staff; and 3) Compiling data for management requests. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-05). OR Education: One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position. OR Superior Academic Achievement: In order to be creditable under this provision, Superior Academic Achievement must have been gained in a curriculum that is qualifying for the position to be filled, such as that identified in Education above. Superior Academic Achievement is based on: (1) Class Standing - Applicants must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses; OR (2) Grade-Point Average (G.P.A.) - Applicants must have a grade-point average of either (a) 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on your official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or (b) 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.; OR (3) Honor Society Membership - Applicants may be considered eligible based on membership in one of the approved national scholastic honor societies listed by the Association of College Honor Societies (https://www.achsnatl.org/). OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages. GS-09 Specialized Experience: One year of specialized experience which includes: 1) Facilitating the review and editing of all changes to administrative documents for management approval; 2) Conducting regularly scheduled reviews of financial transactions and other administrative functions on behalf of the management staff to support the workforce; 3) Performing inventory of property; and 4) analyzing the needs and effectiveness of the project workloads. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07). OR Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business, Accounting, Finance. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas: AccountabilityAdministration and ManagementAttention to DetailBudget Administration Time in Grade Requirement (GS-09): Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07). Time in Grade Requirement (GS-07): Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05).

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address RD-W2SD02 US ARMY ENGINEER DISTRICT-NEW YORK DO NOT MAIL New York, NY 10278 US
• Name: Army Applicant Help Desk