The incumbent is the Management and Program Assistant, for Pathology and Laboratory Medicine Service, VA, Memphis TN. Incumbent works closely with the Administrative Officer to perform administrative functions of the Pathology & Laboratory Medicine Service. Incumbent is the principal liaison between the Administrative Officer, Pathology & Laboratory Medicine Service and virtually all the services within the medical center.

Duties

The Management and Program Assistant (OA) performs a wide variety of administrative and support tasks associated with maintaining the work of the various programs and sections that comprise Pathology and Laboratory Medicine Service. The major duties and responsibilities include but are not limited to: Assists in special analytical studies designed to resolve critical programmatic organizational or functional problems throughout Pathology & Laboratory Medicine Service and in the resolution of interdepartmental problems, complaints and grievances, by advising, instructing and consulting with problem elements. Responsible for coordinating all the administrative duties for the subsections in an effort to guarantee the primary goal of optimally delivering high quality health .care to the veterans. Expertise in broad administrative levels is required to assist in meeting the needs of the service/s long range planning. Coordinates closely with the Fiscal Service to insure that all obligations conform to the overall budget plan. Implement changes and organize the operation of procurement of equipment, supplies, and services in an efficient manner. Responsible for the management of any sharing agreements, IPA, and gainshare agreements in which the service participates. Acts as alternate on the management of the credentialing of all Pathology & Laboratory Medicine Service physicians including WOC and Consultants. Prepares drafts of all memos requiring professional standard board consideration for promotions, special pay advances and Title 38 employees of Pathology & Laboratory medicine Service. Researches and coordinates replies to routine, nontechnical correspondence, and composes, signs in his/her own name or service chief's name, returning with no direction/supervision. Acts as the approving official on all timekeeping entries. Work Schedule: Monday - Friday. 0730 - 4:00p Virtual: This is not a virtual position. Position Description/PD#: Management & Program Assistant (OA)/PD50262A Relocation/Recruitment Incentives: Not Authorize Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/22/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of procedures used to gather and logically compile large amounts of information and data. Knowledge of presentation formats for informational and data review for the Administrative Officer and other service members. Knowledge of administrative concepts, principles and practices, VA policies, regulations, and directives sufficient to perform independently the administrative duties and responsibilities. Knowledge of VA regulations and which allow the incumbent to interpret and adapt policies and procedures to local situations and establishing administrative practices or procedures to meet local requirements. Knowledge of the Pathology & Laboratory Medicine service organizational structure, resources, and pathology specialties within VA. Knowledge of general pathology terminology. You will be rated on the following Competencies for this position: ComplianceManages and Organizes InformationManages Human Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is generally sedentary in nature but does require frequent trips both with the VA Medical Center and outside its confines. Some walking and standing are required but no special physical demands are placed on the incumbent. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Memphis VA Medical Center 1030 Jefferson Avenue Memphis, TN 38104 US
• Name: Kweli Webster
• Phone: 615-695-2200
• Email: [email protected]