This is an administrative support position located within the Physical Medicine and Rehabilitation (PM&R) Department of the Carl Vinson VA Medical Center. The position serves as the principal program support assistant and advisor at the departmental level, ensuring the difference and varied administrative support functions are handled in a manner to enhance the efficiency of the department.

Duties

Duties include but not limited to: Keeps the department supervisor's calendar and scheduling of appointments and meetings. Provides support for a wide range of rehabilitation programs. Responsible for providing and integrating information necessary for the effective and efficient delivery of rehabilitation services to veterans. Gathers statistics to formulate cost and productivity reports, reviewing and estimating budget projections, gathering and preparing necessary statistics for the Information Management and Data Validation Committee Review, maintains staffing lists and organizational charts and collects and formulates input for the Annual report to the Clinical Executive Board. Provide assistance in monitoring and trending Performance Improvement indicators within the department. Provides advisement on the practical and technical aspect of office administration, including personnel administration, budgeting, purchasing, supply management, files management, and data processing. Collects date for the departmental budget, reviews submissions for proper format and compliance with agency budget requirements and consolidates into an annual budget. Utilizes control to monitor the expenses during the fiscal year for each section/program and recommends budget adjustments. Restructures budget allocations dealing with changing situations such as varying costs for supplies, services and changes in the availability of funds. Purchases supplies using a Government Purchase Card and processes and tracks purchase documents. Interacts to develop and maintain proper stock of supplies necessary for the day-to-day operation for efficient clinical function. Manages the office filing system and maintains competency and training folders for the department. Responsible for coordinating and preparing document regarding request for travel and/or tuition support for submission to the Learning Management System office. Coordinates the travel arrangements for the department and submits travel vouchers and reports at the conclusion of the travel. Serves as the primary timekeeper for the department. Work Schedule :Full-Time, 8:00am to 4:30pm Compressed/Flexible: Not Authorized Telework: This is not a remote position. Virtual: This is not a virtual position Position Description/PD#: Program Support Asst (OA)/PD066140 Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Authorized. Permanent Change of Station (PCS): Not Authorized. Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/08/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to providing practical and technical aspects of office administration, to include budgeting, purchasing, inventory management, personnel administration, data processing, and general office management. You will be rated on the following Competencies for this position: ClericalCommunicationsComputer SkillsManages and Organizes Information Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary and requires some walking, standing, bending, and carrying of light items. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Carl Vinson VA Medical Center 1826 Veterans Boulevard Dublin, GA 31021 US
• Name: Abdul Turay
• Phone: 919-286-0411 X178628
• Email: [email protected]