NIST works with industry and science to advance innovation and improve quality of life. We're looking for an Administrative Office Assistant (OA) to join our team!

Duties

NIST's Time and Frequency Division (688) is part of the Physical Measurement Laboratory located in Boulder, CO. We are a small but mighty team that supports a large division (currently over 130 personnel)! You can learn more about our team here. We are looking for an Administrative Office Assistant (OA), also known as a Division Office Manager, to join our team! If selected, you will provide clerical and administrative support with advanced knowledge of administrative processes. This will include: processing travel authorizations and vouchers preparing documentation for guest researcher appointments/renewals assisting in the in-processing of new employees and associates to include arranging for office space, phones, and computer accounts prior to arrival; and preparing for and completing out-processing actions prior to the departure of exiting employees and associates managing time and attendance purchasing equipment, supplies, and services and serving as a bankcard holder preparing training requests, scheduling meetings, and serving as the principal office contact for phone calls and visitors managing files, including archiving records according to published records schedules preparing documents, reports, and correspondence requiring typing 40 WPM and skills using a variety of office automation software, such as spreadsheet, database, and word processing software. This position also requires lead coordination of a subject matter (e.g., travel, bankcards, timesheets), coordination with high-level internal and external officials, and administration of workshops and/or external engagements. This will require flexibility and adaptability to change how and where tasks are accomplished in a dynamic environment.

Requirements

• U.S. citizenship
• Males born after 12-31-59 must be registered for Selective Service
• Suitable for Federal employment
• Merit applicants must meet time-in-grade/band requirements, as applicable
• Must be able to type 40 WPM
• Bargaining Unit Position: No

Qualifications

Basic Requirements: At the ZS-IV level: Applicants must have one year of specialized experience equivalent to the GS-06 (ZS-III for NIST). Specialized experience is defined as: experience providing administrative and clerical support, familiarity with using and performing data entry in programs such as Teams, Word, Excel, Outlook, Access, and PowerPoint At the ZS-V level: Applicants must have one year of specialized experience equivalent to the GS-08 (ZS-IV for NIST). Specialized experience is defined as: experience providing training on, and processing purchase requests (using a business credit card or account), processing travel requests and timekeeping experience collaborating with multiple work units outside your immediate team experience completing work with prominent visibility and directly supporting a senior leader within your business/agency In addition to the above basic requirements, ALL applicants must be able to type 40 WPM. Experience refers to paid and unpaid experience, including volunteer work done. We will credit all qualifying volunteer experience in your application. The qualification requirements in this vacancy announcement are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook. For application tips, please refer to this site: Application Tips If requesting reconsideration of your qualification determination, please refer to the following site: Applicant Reconsideration

Education

Qualifications are based upon meeting specialized experience only. Education cannot be used to qualify for this position.

Contacts

• Address Time and Frequency Division 100 Bureau Drive Gaithersburg, MD 20899 US
• Name: Tailor Thompson
• Email: [email protected]