**Relocation expenses are authorized for this vacancy announcement. **Please review the "Required Documents" section very carefully - failure to follow the guidelines may result in loss of consideration for this job announcement.

Duties

The Administrative Officer (Assistant SSD Chief) directs a broad and multifaceted program of services and management programs in the Regional Office. The Assistant SSD Chief plans, manages and evaluates the administrative and finance sections through subordinate supervisors. The Assistant SSD Chief is responsible for planning, organizing, staffing, directing, controlling and evaluating the activities of these sections and informing key officials on all phases of administration and finance functions of the Regional Office. Duties include, but are not limited to, the following: Keeps the SSD Chief informed on matters that affect the station or require attention. Give advice and recommendations on the administrative feasibility of operating plans, suggestions, and proposals. Reviews existing support service programs and recommends modification for improvement as needed. In partnership with the SSD Chief, develops, recommends, and implements a variety of programs, the failure of which would have extreme adverse impact on the overall operating capacity of the office services. Presents regular briefings to the SSD Chief, fellow Division Chiefs, Director, and Assistant Directors, providing workload status, progress on projects, and making upper management aware of all issues or problems with which he/she should be acquainted or must become involved. Conducts detailed studies and analysis of organizational functions and work processes during all phases of RO activities and provides appropriate recommendations. Oversees the financial and budgetary operations through the subordinate supervisor and is responsible for coordinating and managing the exchange of information between the Finance staff, the SSD Chief and operating divisions. Acts in an advisory capacity to the SSD Chief, Director and/or Assistant Directors relative to the availability of funds for personnel additions, procurement of equipment and significant expenditures for contractual services. Serves as Personal Identity Verification (PIV) Official who manages the PIV issuance process at the Regional Office and is responsible for the total scope of the chain trust of the process. May assume the full responsibility of the SSD Chief in the absence of the Chief. Functions of this position require frequent in-office activity on a recurring and as-needed basis. Promotion Potential: This position is being advertised at the full performance level. Work Schedule: 8:00am-4:30pm. Hours may vary to effectively carry out the mission. Compressed/Flexible: N/A Telework: Yes, as determined by Station Policy Virtual: This is NOT a virtual position Position Description/ PD#Administrative Officer (Assistant Chief Support Services Division) /39961O Bargaining Unit Position: This is not a bargaining unit position Financial Disclosure Report: Required

Requirements

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/26/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Specialized Experience: One year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Specialized experience is experience in a multifaceted program of services, management programs, budget/fiscal and administrative operations or similar programs for a federal office. The experience should demonstrate SOME of the following: Preparing administrative study findings, recommendations, plans and reports. Providing advice on programs and procedures pertaining to facilities, budgets, security, safety, and other administrative program activities. Presenting position papers and technical presentations to top management or the public involving finance and administrative program issues. Conducting independent evaluations of finance and administrative functions. Preparing and monitoring complex budgets and resolving financial management issues. Supervisory/Managerial Abilities: Candidate must also demonstrate experience or training they possess, or have the potential to develop, the qualities or successful supervision as follows: Assign to and review work of subordinates, train and work effectively with subordinates from a variety of backgrounds and with different levels/areas of training. Accomplish the quality and quantity of work expected within set limits of cost and time. Plan own work and carry out assignments effectively. Communicate with others effectively both orally and in writing in working out solutions to problems or questions relating to the work. Understand and further management goals as these affect day-to-day work operations. Develop improvements in, or design new work methods and procedures. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work normally involves mental rather than physical exertion. The work is primarily sedentary with some walking, standing, bending, and/or carrying lightweight items. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Buffalo Regional Benefits Office 130 S. Elmwood Ave. Buffalo, NY 14202 US
• Name: Carolyn Cross
• Phone: (716) 857-3140
• Email: [email protected]