As a Secretary (Executive Staff Assistant), you will assist executives and/or senior leadership with operation and coordination of all office and administrative functions for Midsize and Community Bank Supervision. Midsize and Community Bank Supervision (MCBS) Denver, CO; Chicago, IL or alternative location

Duties

As a Secretary (Executive Staff Assistant), you will: Serve as an office manager, ensuring efficiency in the administration of office policies, practices, and procedures, recommending changes. Provide guidance on office practices, develop training sessions on correspondence, telephone techniques, and other office/administrative functions. Receive visitors and screen all calls to executives or appropriate staff members. Maintain a tracking system to correlate the many details involved in forward planning, arranging work, and providing follow-through for activities. Schedule appointments, meetings, conferences, and briefings with the banking industry; federal, state, and local government agencies; public interest groups; outside legal counsel; the press, members of Congress; and the general public. Serve as a liaison between executive and staff members, providing or requesting feedback on programs, policies, projects, and problems. Arrange special and recurring meetings with OCC district and Washington office executive staff. Develop agendas, make travel arrangements, and compile background information to be used for meetings. Finalize a variety of narrative and statistical reports, letters, and memorandums. Compose correspondence of a general administrative nature for signature. Coordinate budget documents for the assigned office. Gather data on travel, conferences, training, and other major expenditures, format date, develop a system to monitor expenses, and reconcile accounts.

Requirements

Qualifications

You must meet the following requirements within 30 calendar days after the closing date of this announcement: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the NB-III band level. Examples of qualifying specialized experience for this position include: Providing office management and operational support services to senior executives such as planning, organizing, coordinating and managing administrative functions (e.g., preparing correspondence, documents and reports, scheduling meetings/conferences and coordinating travel). OR You may substitute education for experience as follows: One (1) full year of graduate education meets the requirements where it is directly related to the work of the position. One (1) year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent one (1) year of full-time study. If that information cannot be obtained from the school, eighteen (18) semester hours should be considered as satisfying the one (1) year of full-time study requirements. OR An equivalent combination of education and experience. AND Typing proficiency of at least 40 words per minute. The experience may have been gained in the public sector, private sector, or through volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To receive any credit for your work experience, please indicate dates of employment by month/year, and indicate the number of hours worked per week, on your resume.

Education

Please see Qualifications section for education.

Contacts

• Address Midsize and Community Bank Supervision 400 7th Street SW Washington, DC 20219 US
• Name: Jennifer Davis
• Phone: 720-475-7546
• Email: [email protected]