The incumbent will serve as the Secretary supporting the Mental Health (MH) Service by performing administrative and secretarial work at the Robley Rex VA Medical Center, in Louisville, KY.

Duties

Duties include, but may not be limited to the following: Reviews all outgoing correspondence requiring signature to assure completeness, indicated clearances, adequacy and conformance to policy, views, tone and grammatical correctness. Performs administrative work, which includes management of the off ice schedule and day to-day plan. Develops routine plans and schedules using standard references and existing information. Reviews correspondence for appropriate disposition, gathering information and using knowledge of healthcare system's policies and other regulations when composing replies. Reviews all outgoing correspondence requiring signature to assure completeness, indicated clearances, adequacy and conformance to policy, views, tone and grammatical correctness. Exercises exclusive control over the Executive's appointments/calendar to set availability and priorities. Types a variety of documents into final form, ensuring correct grammar, spelling, punctuation, format and style. Performs off ice automation work on personal computer utilizing multiple programs to complete documentation. Utilizes a range of soft ware applications (i.e., Word, Excel, Outlook, etc.) to prepare correspondence. Receives incoming calls from patients, clients, staff and others in need of information. Handles conflict and problems in dealing with customers, constructively and appropriately. Receives visitors and callers for the department and routes or takes thorough messages as appropriate. Perform other duties as required. Work Schedule: Monday - Friday 8:00am - 4:30pm Compressed/Flexible: Not Available Telework: Not Available Virtual: This is not a virtual position Position Description/PD#: Secretary/PD403840 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

SPECIALIZED EXPERIENCE: Applicants must possess at least one (1) year of specialized experience that equipped them with the particular knowledge, skills, and abilities to perform successfully the duties of this position, and that is typically in or related to the work of this position. To be creditable, this experience must have been equivalent to at least the GS-5 level in the Federal service. Specialized experience includes: performing the full range of clerical/administrative duties; using computer word processing applications and various databases to schedule and maintain appointment calendar, and prepare, review and edit memorandums, reports, spreadsheets and maintaining electrical correspondence; screening calls and visitors; performing timekeeping; and utilizing communication skills both in-person and in-writing. TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute. You will be rated on the following Competencies as part of the assessment questionnaire for this position: Administration and ManagementClericalCommunicationsComputer Skills IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: No special physical qualifications are required to perform the work. The work requires the ability to move around the office and carry light items such as office files. Also, some walking, standing and bending are required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

NOTE: There is no substitution of education for specialized experience at the GS-6 grade level. Therefore, it is not necessary to submit transcripts.

Contacts

• Address Robley Rex VA Medical Center 800 Zorn Avenue Louisville, KY 40206 US
• Name: Reyes Sotoperez
• Email: [email protected]