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Job opening: Adminstrative Specialist

Salary: $66 300 - 97 034 per year
Published at: Mar 06 2024
Employment Type: Full-time
About the Position: Serve as the Administrative Specialist for assigned Directorate in the Headquarters South Pacific Division. Responsible for providing evaluation and advice to the Director and directorate Division Chiefs on methods and procedures involved with administrative support systems. Note: Recruitment incentives, including student loan repayment, may be offered to highly qualified candidates.


Conduct research on work processes to identify, analyze, and recommend solutions to administrative function of the Directorate Office. Examine documents and other instruments, insuring completeness of information and conformance to pertinent complex rules, regulations, precedents and office procedures. Receive visitors and telephone calls for the Director. Arrange conferences, makes appointments, and ensures the Director meets such commitments by reminding them or by arranging for appropriate staff members to represent him during his unexpected absence. Provide administrative support to the Directorate’s Division Chiefs and approximately 30 staff members on such matters as maintaining suspense controls, submitting supply requisitions, transportation request, travel orders, etc. Prepare travel and labor cost estimates, funding justifications, and submits travel funding requests. Serve as the principal point of contact on the suite of office automation tools. Participate in all fiscal functions involving the establishment of operating budget for the Office of the Director based on general budget guidance memorandums issued by the Business Resources or Programs Directorate and historical data. Review all travel orders and travel vouchers submitted for approval to ensure they are accurate.


  • Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
  • This position has a Temporary Duty (TDY) or business travel requirement of up to 25% of the time.


Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. 30 Percent or More Disabled VeteransCurrent Department of Army Civilian EmployeesCurrent Department of Defense (DOD) Civilian Employee (non-Army)Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Non-Department of Defense (DoD) TransferOffice of Personnel Management (OPM) Interchange Agreement EligiblePriority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligiblePriority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoD Retained Grade Preference EligibleReinstatementVeterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes preparing, and revising correspondences in accordance with local policies, coordinating visits, schedule meetings, and managing calendars; creating and amending travel arrangements; and assisting management in administrative and personnel actions. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07). -OR- Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration, Finance, Accounting, Human Resource Management field of study. -OR- Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas: Administration and ManagementFinancial ManagementOral Communication Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).


FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html


  • Name: Army Applicant Help Desk

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