This position is for an Administrative Officer (AO) for the Mental Health Service Line (MHSL) at the Richmond VA Medical Center. The AO reports to the Chief of the MHSL and serves as the administrative manager of multiple clinical service lines. The AO facilitates the administrative management of the health care delivery system on its mission and vision by providing oversight and staff assistance on administrative matters to include staffing, education and patient care.

Duties

Duties and responsibilities for this position include, but are not limited to, the following: Develops and issues direction/procedures to clinic staff as well providing advice and recommendations to the MHSL Chief on the need for revisions to MHSL's policies and regulations. Maintains policies including budget and fiscal management; supply service and equipment procurement; personnel and workforce utilization; contract negotiation; construction and renovation; and space utilization. Responsible for developing, providing, and coordinating operational program implementations for the clinical service line after review of new and updated directives, protocols, and policies. Reviews internal systems to ensure that both clinical and administrative activities comply with agency, accrediting and regulatory requirements. Maintains program requirements/validation criteria for assigned organizations and MHSL supervisors· and staff members to participate in cyclic or special evaluations. Performs work coordinating projects for the development and implementation of Mental Health programs. Performs duties associated with MH hiring initiatives including the utilization of HR Smart Manager Self­Service (MSS); the completion of hiring and onboarding documents; RMC submissions and tracking; and updates to the MH strength and organizational charts. The incumbent also serves as an additional ADPAC for the MHSL with responsibility for the management of the computer applications designed specifically for automation of the Service. Responsible for the formulation and execution of the budget including salaries, travel, supplies, equipment and all other general operating expenses. Manage procurement and contracting, including initiating procurement requests, preparing statements of work, serving on acquisition team, participating in source selection process, serving as a COR, and/or maintaining procurement and contracting records as well as authority for fund control points (FCP) associated with MHSL. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: 8:00am to 4:30pm; Monday - Friday Telework: Ad Hoc Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD030880 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/18/2024. Time-In-Grade Requirement: GS-09 Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. GS-11 Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify at a GS-09 based on your experience, education or a combination of as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Master's or equivalent level graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B or J.D, if related. Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond that supports qualifying at this level. You may qualify at a GS-11 based on your experience, education or a combination of as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.B or J.D, if related. Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond that supports qualifying at this level. You will be rated on the following Competencies for this position: Administration and ManagementClericalCustomer ServiceDecision MakingFinancial Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary in nature. Typically, the incumbent will sit to preform work functions, but there may be some walking, standing, reaching, stooping, bending, kneeling, crouching or carrying light items. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Central Virginia VA Health Care System 1201 Broad Rock Boulevard Richmond, VA 23249 US
• Name: Ryan Leash
• Phone: 980-401-2554
• Email: [email protected]