This position is located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Mid-Atlantic Health Care Network (VISN 6), Richmond VAMC (RVAMC), located within the Physical Medicine and Rehabilitation Service (PM&R). The purpose of this position is to assure effective management of PM&R resources and administrative process supporting PM&R operations. This work contributes to the efficiency of Medical Center resource utilization and quality of patient care.

Duties

DUTIES INCLUDE BUT NOT LIMITED TO: The incumbent must have a broad knowledge of management practices, principles and techniques along with specific and comprehensive knowledge of the administrative working procedures and services affecting PM&R and the Medical Center. Knowledge of pertinent laws, regulations, policies and precedent that affect PM&R and its related support services. Experience in procedures and operations of the various administrative services within the Medical Center. Current knowledge of personnel administration including laws, regulations, EEO principles and practices and hospital memoranda dealing with subjects that include labor relations, benefits, classification, performance, management, leave administration, etc. Overall knowledge of the Labor/Management negotiated agreement (AFGE Local and Master agreements). Incumbent must be knowledgeable of the credentialing process and state regulatory processes of physician and provide licensure. Knowledge of the missions, organizations and requirements of local and national health care delivery systems and uniqueness of each system in relationship to the VA system. Specific knowledge of JCAHO and other external agency requirements pertaining to accreditation of health care. Ability to analyze problems and present both oral and written recommendations for improvement in the efficiency and effectiveness of work operations with PM&R. Skill in organization, planning, determining priorities, and problem solving based on experience and/or training in management principles. Ability to communicate effectively with all levels of staff with varying educational, cultural and socioeconomic backgrounds in order to gather information, present recommendation and coordinate administrative activities of PM&R to meet the daily demands and to work toward short and long range goals of PM&R. Knowledge of fiscal administration policies and procedures as they pertain to VISN, local Medical Center, service budgets and payroll administration. Knowledge of computer operations and related software to include but not limited to Microsoft Word, Excel, PowerPoint, Access etc.). Ability to retrieve and manipulate data from multiple sources (BISL, VSSC, EARR etc.) into a format that is appropriate for specific task and ability to share this knowledge with other. With the required and appropriate training, acquisition and implementation of acquired knowledge regarding new software or data sets. Thorough working knowledge of medical terminology and procedures. Performs other related duties as assigned. Work Schedule: Full-Time, Monday through Friday, 8:00am - 4:30pm Telework: Ad-hoc Virtual: This is not a virtual position Position Description/PD#: Administrative Officer - Physical Medicine & Rehabilitation Service/PD 031260

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/20/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Creating reports, coordinating and scheduling meetings, and submitting requests/work orders using a personal computer and office automation programs (such as word processing, spreadsheets, etc.); maintaining and updating department or service-level databases and shared computer drives; accurately preparing timecards for submission and processing; resolving timekeeping issues related to overtime, holiday pay, unscheduled hours, and various types of extended leave; managing and balancing financial aspects of general fund control points and purchase procedures; and preparing and submitting requests for recruitment, promotion, reassignment, and disciplinary actions. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or an LL.M. in a field related to this position that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a graduate level education (in excess of the first two years or 36 semester hours) and specialized experience to meet total experience requirements. Preferred Experience: Significant experience with Microsoft products including Word, Excel, Publisher, experience with database management preferred. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. You will be rated on the following Competencies for this position:Analysis and Problem SolvingBudget AdministrationContracting/ProcurementPersonnel and Human Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: This is a primarily sedentary position, applicant must tolerate prolonged sitting and heavy computer use on a daily basis. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; or driving an automobile, etc. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Contacts

• Address Central Virginia VA Health Care System 1201 Broad Rock Boulevard Richmond, VA 23249 US
• Name: Ryan Leash
• Phone: 980-401-2554
• Email: [email protected]