For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.

Duties

If selected for this position, you will join a well-respected team responsible for providing substantive administrative services to the United States Attorney's Office (USAO) for the Northern District of New York (NDNY). The Administrative Services Specialist will work independently and collaboratively with program specialists, administrative management, and district leadership to ensure all office operations are conducted effectively and efficiently. The incumbent will provide in-depth programmatic services and related budget, financial, and regulatory analysis in a variety of areas, including contracting, procurement, records management, and facilities/space management to implement improvements that will promote responsiveness. Typical work assignments will include: Evaluating the validity of requests and adequacy of justifications for support services in accordance with district needs and budgetary objectives. Developing and documenting acquisition strategy based on market conditions, specifications, and technical requirements for procuring supplies/services requiring specialized handling provisions, terms, and conditions. Reviewing requisitions to determine contract type, competition requirements, contract vehicle, and applicable authorities. Making recommendations on technical documents, including statements of work, performance work statements, and statements of objectives. Developing procurement plans through review of prior history and market conditions. Monitoring contractors to ensure the delivery of requirements, documentation of inspections, acceptance of deliverables, and review and approval/rejection of invoices. Reviewing and analyzing settlement proposals, audit reports, and technical evaluations. Recommending operational improvements involving substantial changes in administrative procedure, increased automation, or alternatives requiring significant financial investment. Analyzing and evaluating current office systems to develop new/alternative procedures to improve the effectiveness of work methods, utilization of space and manpower, use of equipment, organizational structure, distribution of work assignments, delegation of authority, management controls, workflow, and systems development. Serving as representative and maintaining appropriate records for construction, maintenance, service contracts, and all minor/emergency repair projects. Projecting and analyzing space needs based on proposed initiatives, staff changes, and technology improvements. In conjunction with the Administrative Officer and Branch Manager, designing changes to office layouts, scheduling alterations/repairs, overseeing building renovations, and recommending staff relocations. Promoting and coordinating effective records management programs in conjunction with department/component policies through employee guidance and training. Developing district guidelines/policies/procedures for the management of records to include the protection of classified/sensitive information and periodic inspection. Responsibilities will increase and assignments will become more complex as your training and experience progress.

Requirements

• You must be a U.S. Citizen or National.
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation.
• You must be registered for Selective Service, if applicable.
• If selected, you may be required to complete a one year probationary period.
• Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.
• You must meet all qualification requirements within 30 days after the closing date of this announcement and before placement in the position.

Qualifications

To be qualified at the GS-11 level, you must meet at least ONE of the following conditions, as defined below: Specialized Experience; Education; OR a Combination of Specialized Experience and Education. Specialized Experience: One (1) full year of specialized experience equivalent to at least work at the GS-09 level in Federal service, which has equipped you with the competencies to successfully perform the duties of the position. Specialized experience is defined as experience performing the following types of duties: assisting in the formulation and execution of the support services budget; analyzing support services requirements/processes/procedures to identify issues and recommend improvements/revisions; administering a variety of routine contracts such as expert witness and annual service; developing procurement plans through review of history and market conditions; determining the appropriate method to procure a variety of standard products/services such as formal advertising and negotiation; providing guidance to staff in the development of contractual elements, such as statements of work, performance work statements, and statements of objectives; monitoring contractor performance to submit technical progress reports or take appropriate action to expedite delivery/performance; developing guidelines/policies/procedures for the management of records; providing guidance and training to promote and coordinate an effective/compliant records management program; conducting records management reviews to ensure the protection of classified/sensitive information; coordinating construction/maintenance/service contracts and repair projects to include emergency service requests; projecting and analyzing space needs based on proposed initiatives, staff changes, and technology improvements; and coordinating facility/space requirements for special events, press conferences, meetings, or community outreach activities. OR Education: One of the following types of education in a related field (e.g., Business; Accounting; Finance): a Ph.D. or equivalent doctoral degree; OR three (3) full years of progressively higher-level graduate education leading to such a degree; OR LL.M. Education at the graduate level must be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position. OR Combination of Specialized Experience and Education: A combination of specialized experience and successfully completed graduate education as described above may be used to meet total qualification requirements. In order to qualify based on a combination, graduate education must be in excess of two full years. Career Transition Assistance Plan (CTAP): The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Education

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see http://www.ed.gov

OR

Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All documentation must be in English or include an English translation.

Contacts

• Address Northern District of New York 100 South Clinton Street Syracuse, NY 13261 US
• Name: Maria Farrell
• Phone: 3154480963
• Email: [email protected]