This position is located at the VA Roseburg Healthcare System, Office of the Associate Director (AD). The incumbent provides full and complete staff assistance to the Associate Director on administrative matters affecting the efficient operations of the facility. Provides administrative advice and leadership to the Chiefs of various Administrative Services. ****Recruitment is offering the following Incentives as well as choice of duty station**** Relocation/Recruitment Incentives PCS

Duties

The position is that of an Executive Assistant to the Associate Director (EA/AD) of the VA Roseburg Healthcare System. Major duties include but is not limited to:

Requirements

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

To qualify for this position, applicants must meet all requirements within 30 days of the the closing date of this announcement. Individual Occupational Requirement (IOR): The 0671 series requires specific education or experience to be met in order to be appointed into a position of this series. Examples of the Individual Occupational Requirement Experiences as set by Office of Personnel Management (OPM) for this occupation. Undergraduate and Graduate Education in a Major study of hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. Transcripts required. OR progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. To qualify applicants must meet the IOR above and the minimum requirement for the grade below. GS-11 Minimum Requirement: In addition to the individual occupational requirement above, you must have one year of specialized experience (52 weeks) equivalent to at least the next lower grade, GS-09 in the normal line of progression for the occupation in the organization. Specialized experience include but is not limited to: Coordinates meetings as necessary with administrative services to exchange information, discuss policies and procedures, discus policies and procedures and assist/coordinate with problem resolution; posses project management experience with at with a significant/complex project; collaborates with multiple subject matter experts, develops/edits Congressional responses; reviews meetings, reports, memos, letters and assignments for accuracy of grammar, content and completeness before forwarding for signature. OR A Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. Transcript required OR A combination of specialized experience as described above and successfully completed graduate level education beyond the first 2 years (36 semester hour). Transcript Required. GS-12 Minimum Requirement: In addition to the individual occupational requirement above, you must have one year of specialized experience (52 weeks) equivalent to at least the next lower grade, GS-011 in the normal line of progression for the occupation in the organization. Specialized experience includes but is not limited to: Develop, implement and monitors processes and programs to ensure their efficient functioning, using knowledge of facility programs and systems; Handles patient/guest/congressional related complaints and problems which require tact, diplomacy, understanding of the medical center operation and functions; Provides assistance and coordination for the development and implementation of Medical Center special projects and initiatives that cross departmental lines; Reviews projects to determine that objectives are met, in compliance with local and national policies and that projects conform with broad program goals and other national priorities; Tracks special priority initiatives internally; coordinates completion of VACO, VISN an internal suspense items; Thoroughly reviews meeting minutes, reports, memos, letters and assignments for accuracy, grammar, content, and completeness prior to advancing to upper management; Serves as the Committee Manager for Resource Council and the Environmental Care Committee; Assists in the formulation of policies. There is no educational substitution for the GS-12 level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. You will be rated on the following Competencies for this position: Conflict Management Customer Service (Clerical/Technical) Decision Making Organizational Awareness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution for the GS-12 level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Contacts

• Address Roseburg VA Medical Center 913 Northwest Garden Valley Boulevard Roseburg, OR 97471 US
• Name: Merlinda Winbush
• Phone: 702-791-9000 X14083
• Email: [email protected]