Program Specialist serves as a coordinator for contracts, purchases, services, equipment and on site evaluations done for the Miami Veterans Health Administration Surgical Services and will manage the Service's contracting processes. Program Specialist will support VISN08 contracting officers by assisting in developing statements of work, monitoring contractor performance, inspecting completed work against contract requirements, recommending progress payments, and other actions as appropriate.

Duties

Duties include but are not limited to: provide guidance to personnel involved in developing statements of work for clinical and surgical staff, products and service requirements, including those that are complex or unique. analyze requirements, recommends revisions to the statement of work or specifications, assists with estimating milestones, and establishes a procurement plan to ensure completion of each contract. assist care and service lines in performing market surveys to determine the availability of required equipment, supplies, furnishings, and support services, with accompanying government estimates, for operation of the surgical services. analyze needs, and plans alterations and reorganizations to accommodate changing requirements. manage operations where very difficult problems are encountered with the contractor's ability to meet requirements or time lines, and it is often difficult to secure compliance. coordinate with all Miami Veterans Health Administration Service departments, primary care clinics, other patient care area, and administrative activities and outside interests, etc., to find ways to meet any new needs identified and budget resources protect printed and electronic files containing sensitive data in accordance with the provisions of the Privacy Act of 1974 and other applicable laws, federal regulation, VA statutes and policy, and VHA policy including protecting the data from unauthorized release or from loss, alteration, or unauthorized deletion. Work Schedule: Monday - Friday 7:30 am - 4:00 pm Virtual: This is not a virtual position. Position Description/PD#: Program Specialist/PD546-07880-O Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Authorized. Permanent Change of Station (PCS): Not Authorized. Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/23/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized experience: Examples of specialized experience would typically include, but are not limited to: contracts, purchases, services, equipment and on site evaluation of a large medical facility or medical environment, vast medical field skills. Experience in a multi-specialty surgical/medical contracts at a large tertiary medical facility. Experience in the development, writing, and management of contracts for clinical services. Has vast experience in the development and management of contracts budget utilizing historical and projected data. Prepares and presents quarterly data and cost-benefit analyses, and changes in statistical measures, agency program planning, funding and management information system. Knowledge and understanding of Federal and VA acquisition Regulations (FAR & VAAR) and of VISN8 procurement procedures. Experience as a Contracting Officer Representative (COR) with vast experience in the development of statement of work, monitoring contractors' performance, inspecting completed work against contract requirement and progress payment, termination and other actions as appropriate. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. OR, Combination of Experience & Education: Applicants may also combine education and experience to qualify at this level. You must have an appropriate combination of specialized experience and graduate-level education beyond a Master's degree. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. Preferred Experience: FAC-COR II certification. You will be rated on the following Competencies for this position: Administration and ManagementManages and Organizes InformationPlanning and Evaluating Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: No strenuous physical demands are required. The work will involve some walking, standing, bending and carrying of light items and files. He/she must be capable of sitting for long periods of time. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Bruce W Carter Department of Veterans Affairs Medical Center 1201 Northwest 16th Street Miami, FL 33125 US
• Name: Rosalba Gallucci
• Phone: 803-695-6704
• Email: [email protected]