About the Position: This position is a Administrative Support Assistant (Office Automation) located at Army Medical Center, Madigan, Department of Surgery, Anesthesiology Service, Tacoma, Washington

Duties

Establishes administrative clerical processes and procedures used to streamline department functions. Researches and prepares narrative and statistical material in a wide variety of formats in support of the administrative and management functions of the department. Compiles data from varying sources to prepare recurring and non-recurring reports relating to the program. Uses word processing software to produce a variety of documents. Uses database or spreadsheet software to enter, revise, sort or calculate, and retrieve data for standard reports; and uses graphics software to provide graphic symbols, charts, and graphs for viewgraphs. Receives and screens visitors and incoming telephone calls. Answers questions of both specific and general nature requiring a substantive knowledge of the organization and its functions referring matters of technical nature to supervisor or subordinates based on analysis of their urgency and precedent. Sets up files, logs and records for the internal operation of the immediate office. Utilizes spreadsheets to enter data, retrieve data, produce reports in desired formats, and print outputs. Uses e-mail messaging software to send and receive communications Maintain a variety of office files and assist with administrative activities of the office

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Appointment to this position is subject to a one year probationary period unless the appointee has previously met the requirements as described in 5 CFR Part 315.
• This position has a Temporary Duty (TDY) or business travel requirement of 5% of the time.
• This position is subject to screening and update of required immunizations unless exempted for medical or administrative reasons in accordance with Army Regulation 40-562, Chapters 3 and 4.
• This position requires a qualified typist.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. Current Civilian Employees of the Defense Health Agency (DHA)Current Permanent Department of Defense (DoD) Civilian EmployeeDomestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Non-Appropriated Fund Instrumentality (NAFI)Non-Department of Defense (DoD) TransferOffice of Personnel Management (OPM) Interchange Agreement EligiblePriority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligiblePriority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoD Retained Grade Preference EligibleReinstatementVeterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience in the Federal service which includes performing a variety of administrative support duties such as reviewing correspondence, screening visitors, preparing travel orders, and monitoring time and attendance through an automated system. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). You will be evaluated on the basis of your level of competency in the following areas: Applies Technology to TasksCustomer Service (Clerical/Technical)Manages and Organizes InformationTechnical CompetenceWriting Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

Contacts

• Address JT-DHA-DD83DE DHA PUGET SOUND MKT-MADIGAN DO NOT MAIL Joint Base Lewis McChord, WA 98431 US
• Name: Army Applicant Help Desk