This position is located at the Pine Ride Agency with an official duty station of Pine Ridge, South Dakota and is under the direct supervisory of the Fire Management Officer. This position is responsible for providing a range of administrative support services necessary to fulfill the Secretary of Interior's Responsibilities in the areas of fire program. This is a Bargaining Unit position, for more information see USA Jobs What are bargaining units?

Duties

Performs administrative management and accounting work, as well as some miscellaneous clerical work. Directly assists the Supervisor in performing those administrative tasks that support those administrative functions like budget execution, small purchase and larger acquisition actions. Employees serves as the administrative support assistant and develops protocols and methods that aid in directing calls and mail inquiries to the proper program staff. Employee is responsible for processing, correcting, tracking, recording and maintaining financial documentation and information for the program. Maintains work and travel planning calendars and schedules for program staff, based on knowledge of each of their required programs’ duties and responsibilities. Serves as Point of Contact (POC) for the Casual Pay System. Responds to all payroll related directives and collects and provides all feedback for the program. May serve as a member of an administrative payment team for large fire expenditure needs at the Pine Ridge Agency fire program.

Requirements

• U.S. Citizenship Required
• Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Form BIA -4432 must be submitted with the application if claiming Indian Preference.
• You will be required to have federal payments made by Direct Deposit
• You may be required to successfully complete a probationary/trial period
• A background security investigation will be required for all new hires. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
• If you are a male applicant born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
• Incumbent is required to operate a government motor vehicle, must possess a valid driver's license, and have a safe driving record within the 4 year period immediately preceding submittal of GSA Form 3607.

Qualifications

EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards for One-Grade Interval Clerical and Administrative Support Positions, GS-0303). GS-7: 1 year of specialized experience equivalent to the GS-6 grade level in the Federal service (obtained in either the public or private sector). This experience must include 6 of the 11 activities: 1.) proficiently utilize Microsoft Office programs and other automated systems for creating travel authorizations; 2.) reviewing travel vouchers; 3.) maintaining time and attendance records; 4.) monitoring financial data; 5.) maintaining program budget activities,; 6.) charge card transactions; 7.) inventory management; 8.) processing purchase requests and generating reports; 9.) coordinating and compiling program data from various resources for reporting purposes and monitoring multiple tasks, or projects to ensure completion by established due dates; 10.) providing guidance or assisting others with budget support activities, travel regulations, time and attendance procedures, charge card policy, inventory management process, and records management schedules; 11.) review purchase requests to ensure proper formatting for the review and approval process. EDUCATION: Does not apply at this grade level. GS-6: 1 year of specialized experience equivalent to the GS-5 grade level in the Federal service (obtained in either the public or private sector). This experience must include 3 of the 7 activities: 1.) receiving visitors and telephone calls to direct inquiry to appropriate personnel; 2.) maintaining activity calendar, organizing conferences, meetings and training sessions; 3.) proficient in utilizing Microsoft Office to generate correspondence, electronic forms, spreadsheets and other electronic tracking records; 4.) monitors suspense dates for program related material, inquiries and projects to ensure completion by established due dates; 5.) coordinating travel arrangements and processing vouchers; 6.) assisting with budget activities including reconciling charge card transactions, recording data in the automated budget tracking system; 7.) prepares purchase requests for office supplies, equipment or services; 8.) maintaining office filing systems. B. None of the above describes my qualifications for this position, but I am eager to learn. EDUCATION: Does not apply at this grade level. GS-5: One (1) year of specialized experience equivalent to the GS-4 grade level in the Federal service (obtained in either the public or private sector). This experience must include 3 of the 5 activities: 1) preparing and reviewing correspondence and reports; 2) processing time and attendance records; 3) maintaining office filing systems; 4) arranging conferences, meetings, and training sessions; and 5)working and communicating with customers. OR EDUCATION: 4 years of successfully completed education above the high school level in any field at an accredited business, secretarial or technical school, junior college, college or university. (One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.). Proficiency Requirement: Applicants must also meet the following proficiency:40 words per minute typing speed based on a five minute sample with three or fewer errors. All qualification requirements must be met by the closing date of this announcement. Merit Promotion candidates must also meet time-in-grade requirements by the announcement closing date. Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date.

Education

If you are qualifying based on your education, you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education which shows the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: FOREIGN EDUCATION

Contacts

• Address BIA Strategic Recruitment - Trust 301 NW 6th Room 311 Oklahoma City, OK 73102 US
• Name: Strategic Recruitment-Trust
• Phone: 405-768-4060
• Email: [email protected]