The San Diego Healthcare System is currently recruiting for one Administrative Officer to work in Dental Services. Primary Purpose: Serves as Administrative Officer for the VA San Diego Healthcare System, Dental Service; with responsibilities for coordination and management of personnel, budgeting, contracting, supply, fiscal management, and other areas concerning administrative management matters.

Duties

This position is located at the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), VA Medical Center, in the Dental Services department. The primary purpose of this position is to serve as the Administrative Officer for Dental Services and is responsible for the administrative program. The duties include budget and financial management, file, database and records management, coordination of activities and communication that supports department operations, coordination and tracking of human resource actions, procurement and contracting, statistical and other administrative functions. The AO at this level does not have supervisory responsibilities. The AO contributes to the definition of the Medical Center's vision, values, goals and action plans that support the Medical Center Strategic Plan. The position contributes to the quarterly and annual report of the medical center's performance. The AO acts as a resource person in planning, reviewing or revising policies and procedures that impact patient care and service policy. Major Duties Including but not limited to below: Oversees and facilitates the administrative management for Dental Services Department. Independently develops, plans, issues and implements procedures to comply with directives concerning administrative matters. Analyzes and evaluates problems, makes recommendations, and devises solutions to systems administration, training management, publication management and data management within the division. Designs and implements policies and procedures to manage administrative and personnel related functions. Reviews and evaluates guidance on various functions and procedures, identifies problem areas and implements or recommends actions to improve procedures and increase efficiency, eliminate problems and conform to policy requirements. Performs the full range of personnel administration for the Service with varied functions and activities Acts as the liaison with the human resources office concerning personnel-related matters. Provides advice and assistance to managers and staff concerning agency personnel processes and procedures. Participates in the planning for budgeting needs and financial management for the Dental Services Department. Preparing procurement requests, evaluating proposals for work, maintaining procurement records. Work Schedule: Full-Time, Monday - Friday, 7:00 am - 3:30 pm Telework: Not authorized for telework. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD092220 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/04/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Administrative Management, Human Resources/Personnel Management, Budget and Financial Management and Procurement and Supply Administration. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's degree or equivalent, or 2 full years of progressively higher level graduate education leading to such a degree, or L.L.B or J.D., if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the first year of graduate level education.. You will be rated on the following Competencies for this position:Administration and ManagementCommunicationsContracting/ProcurementFinancial ManagementManaging Human Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary and is usually accomplished while the incumbent is comfortably seated at a desk or table. Some physical demands such as standing, walking, bending and lifting (up to 40 pounds) is required. Physical exertions including stretching, reaching, and pulling or pushing carts occurs when assisting with inventories or activities involving retrieving items from shelves and cabinets. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address San Diego VA Medical Center 3350 La Jolla Village Drive San Diego, CA 92161 US
• Name: Rosezanna Daker
• Phone: (520)780-6862
• Email: [email protected]