Civilian Pay Technicians (CPT)s perform work in direct support of the Veterans Health Administration (VHA) Veterans Affairs Medical Center (VAMC), under the Finance Service. CPTs report directly to the Payroll Supervisor and work closely with: Human Resources (HR); VAMC union partner(s); accounting; budget; timekeepers; approving officials and employees on all matters relating to payroll.

Duties

Duties of the position include but not limited to the following: Knowledge of a body of standardized regulations, requirements, procedures, and operations associated with duties related to the payroll support function in order to follow the various steps and procedures required to perform a full range of payroll support duties related to recurring or standardized transactions. Knowledge of various payroll processing procedures to support transactions that involve the use of different forms and the application of different procedures. Knowledge of one or more automated databases associated with a specific payroll function sufficient to input a range of standard information or adjustments, understand recurring error reports and take corrective action. Knowledge of the structure and content of payroll and, as necessary, other financial management and HR related documents. Determine proper application of pay and leave regulations, laws, rules and agency policies, guidelines, coding, etc. for each separate pay plan involved and appropriate leave system impacted. Interpret and apply regulations and policies regarding appointment entitlements, leave earnings, charges of leave, leave w/o pay, advance sick leave and compensatory time. Interpret impact of current, new and updated regulations and polices to ensure proper timekeeping and accurate pay. Answer routine and occasional non-routine procedural questions relative to time and leave laws, regulations, procedures and resolve problems to ensure accurate and timely pay. Perform full range of payroll actions under multiple automated systems for employees appointed under different personnel systems with each having unique pay accounts and governing regulations/policies relating to the Federal Wage System, (FWS) General Schedule (GS) title 5 including special salary rates, title 38, title 38 hybrids, law enforcement and firefighter pay, Fair Labor Standards Act (FLSA), title 38 overtime, irregular tours of duty, etc. Determine proper application of pay and leave regulations, laws, rules and agency policies, guidelines, coding, etc. for each separate pay plan involved and appropriate leave system impacted. Interpret and apply regulations and policies regarding appointment entitlements, leave earnings, charges of leave, leave w/o pay, advance sick leave and compensatory time. Interpret impact of current, new and updated regulations and polices to ensure proper timekeeping and accurate pay. Work schedule: Monday - Friday 8:00am - 4:30pm Compressed/Flexible Schedule: Not Available Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Position Description Title/PD#: Civilian Pay Technician/99374-S/99375-S

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/13/2024. This is a developmental position leading to a GS-06, performing assignments intended to broaden skills and provide practical experience leading to progressively more complex assignments performed under progressively less supervision. The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. GS-05 Level: Applicants must have one of the following: Education and/or Experience: Experience: Applicants must have one full year of specialized experience equivalent to the next lower level GS-04 grade level that has equipped me with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the positions. Qualifying examples of specialized experience include: Performs a variety of payroll duties including training of timekeepers, prioritizing daily tasks. Utilizes computer programs to communicate with staff and management including Microsoft Excel, Word, Outlook, and TEAMS. Communicates with various agencies and individuals in a courteous, tactful, and respectful manner. Possesses interpersonal skills to work with all levels of personnel. Reports to management on payroll and budgetary issues of relevance, and accurate completion of the payroll cycle. Performing a variety of processes involving pay, taxes, and deductions. Knowledge of the structure and content of payroll and, as necessary, other financial management and HR related documents (e.g., reports, payroll forms, etc.), to investigate and resolve routine or recurring discrepancies, check documents for adequacy. OR, Education: Applicants may substitute experience with education: 4 years above high school (transcripts must be uploaded with application) GS-06 Level: Applicants must haveone full year of specialized experience equivalent to the next lower level GS-05 grade level that has equipped me with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the positions. Examples of specialized experience include: Handles conflict and problems in dealing with customers constructively and appropriately. Provide data, reports, guidance, and resolution to payroll issues. Determine proper application of pay and leave regulations, laws, rules and agency policies, guidelines, and coding. Interpret and apply regulations and policies regarding appointment entitlements, leave earnings, charges of leave, leave w/o pay, advance sick leave and compensatory time. Resolve system discrepancies which may result in initiating the employee debt process or back pay. Conduct reviews which include but are not limited to: timely completion of documents; accuracy, propriety, and conformance to pay plan entitlements; applicable regulations, policies and procedural instructions. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Time-In-Grade Requirement GS-05: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-05 position you must have served 52 weeks at the GS-04. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Time-In-Grade Requirement GS-06: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. ., You will be rated on the following Competencies for this position: Attention to DetailOral CommunicationProblem SolvingWritten Communication Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Physical Requirements: The Civilian Pay Technician performs sedentary work. There may be some walking, standing, bending, and lifting up to 25 pounds.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Huntington VA Medical Center 1540 Spring Valley Drive Huntington, WV 25704 US
• Name: Erika Dowell
• Phone: (216) 225-8132
• Email: [email protected]