The incumbent will serve as an Administrative Support Assistant (OA) for the Administration Department at the Claremore Indian Hospital, in Claremore, OK. The primary responsibilities of the position are to perform a wide variety of administrative tasks, including managing correspondence, ordering, and tracking supplies, or other services. This position reports to the Ambulatory Care Director.

Duties

Receive, assess, and handle incoming and outgoing materials and written communication. Perform office automation duties, including preparing reports, forms, correspondence, and presentation materials. Manage the appointment and meeting schedule for the Ambulatory Care Director, the Administrative Officer, and other senior staff members as directed. Compile, organize, and track program data and maintain required records and files in accordance with IHS Records Management Policy. Serve as point-of-contact for scheduling meetings for conference rooms, schedule appointments, coordinate meetings, and/or schedule conferences.

Requirements

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: Your application must clearly demonstrate that your experience meets the below listed requirements for the specific grade level(s) you are applying to. Your work experience must be equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the type of work and/or tasks as stated below for the grade level(s) you are applying to: GS-06: Your resume must demonstrate that you possess at least one (1) year of full-time specialized experience comparable in difficulty and responsibility to the GS-05 grade level that equipped me with the knowledge, skills, and abilities to successfully perform the duties of this position. Experience includes: performing technical administrative tasks in the areas of correspondence management, office automation, data collection, and tracking information; managing calendars and meeting schedules for higher level staff; making travel arrangements and/or preparing travel orders in automated system; and proficient in the following applications: Excel, Word, Adobe Acrobat, and Microsoft Outlook. GS-07: Your resume must demonstrate that you possess at least one (1) year of full-time specialized experience comparable in difficulty and responsibility to the GS-06 grade level that equipped me with the knowledge, skills, and abilities to successfully perform the duties of this position. Experience includes: performing technical administrative tasks in the areas of correspondence management, office automation, data collection, and tracking information; managing calendars and meeting schedules for higher level staff; performing specialized office tasks in support of a unit including preparing training orders, making travel arrangements, and ordering supplies; serving as point of contact for an organizational unit and updating or maintaining personnel files; and proficient in the following applications: Excel, Word, Adobe Acrobat, and Microsoft Outlook. Typing Proficiency: Applicants must also meet the following proficiency:40 words per minute typing speed based on a five minute sample with three or fewer errors. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

There are no education requirements.

Contacts

• Address Claremore Service Unit 101 S Moore Claremore, OK 74017 US
• Name: Raquel Sells
• Phone: 918-342-6681
• Email: [email protected]