This position is located within the Biomedical Engineering Service at the VA Medical Center in Syracuse, New York. This position is responsible for preparation, updating, tracking, and trending all reports and manages all service contracts for biomedical devices. The Administrative Officer is also responsible for assuring the service follow and remain compliant with the Medical Center's Biomedical Engineering Plans.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Performs budget duties to include budget preparation, budget-related requests and management of funds and fund control points; Develops, formulates, and provides essential data for annual budget forecasts; Communicates with local servicing finance offices in maintaining and reconciling budget allocations; Prepares contracting packages; Schedules, monitors, and reviews all outside contracted services; Evaluates assigned contracts and reports performance to appropriate medical center staff/leaders; Enters requests for purchase orders (VA Form 2237) for all service contracts, parts and supplies; Reviews, certifies and logs vendor invoices and payments; Performs vendor coordination of equipment and services; Composes routing correspondence for dissemination; Maintains schedules and arranges for meetings to include reservations for meeting rooms and notifying participants; Prepares overtime authorization requests, personnel work schedules, and a variety of other documents; Provides ongoing training and assistance regarding office policies and procedures to all staff; Ensures all personnel have been instructed in and follow operational, safety, personnel and conduct requirements; Prepares documentation for performance plans, assessments, competencies and related Human Resources activities (i.e. hiring request, position description reviews, etc.); Provides for full administration of reporting, evaluation and requirements associated with the accreditation of the Medical Center; Administers the internal review, quality, and productivity initiatives for the Biomedical Engineering Service; Performs other directly related duties as assigned. Work Schedule: Monday through Friday, 8:00am - 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved Financial Disclosure Report: Not Required

Requirements

Qualifications

To qualify for this position, all applicants must meet one of the following minimum qualifications requirements: Specialized Experience: At least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-7) in the Federal service that has given you the particular knowledge, skills and abilities required to successfully perform the duties this position Specialized experience includes work performed that is associated with budget/fiscal management, contract/procurement, management/program analysis, human resources activities; office support services; prepares routine reports; knowledge and/or experience handling various contracts and processing steps; knowledge and/or experience in human resource functions such as staffing recommendation, position reviews, performance rating process, etc.; assist with the management of a budget for a unit/section of an organization; monitors funds; knowledge of and/or experience with analyzing and evaluating techniques to determine the impact on administrative processes. NOTE: Applicants wishing to receive credit for such experience must clearly indicate the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. ~OR~ Education: Successful completion of a master's degree or two (2) full years of graduate level education leading to such a degree in a related field of study that demonstrates your ability to perform the duties of this position. Education must have been obtained from an accredited college or university. NOTE: If you select this option, you must submit a copy of your transcript (unofficial or official) with your application. Education cannot be credited without documentation. ~OR~ Combination: Equivalent combinations of successfully completed progressively higher-level graduate education (beyond the first year) and specialized experience, as described above, which meet the total experience requirements for this grade level. The education portion must include graduate courses that demonstrate the knowledge, skills, and abilities necessary to do the work of this position. Education must have been obtained from an accredited college or university. NOTE: If you select this option, you must submit a copy of your transcript with your application. Education cannot be credited without documentation. You will be rated on the following Competencies as part of the assessment questionnaire for this position: Administration and ManagementCommunicationContracting/ProcurementControl of Funds IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is primarily sedentary, although some physical effort may be required. Typically, the employee can be expected to sit at a desk or table with walking and standing throughout the day; items such as boxes of office supplies and office equipment parts are carried from delivery carts for placement on shelves; lifting of mildly to moderately heavy objects such as printer paper is routine. The work area is adequately lighted, heated and ventilated. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).

Contacts

• Address Biomed - Samuel S Stratton VA Medical Center - Albany 113 Holland Ave Albany, NY 12208 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]