The Office of the Director at Glenn Research Center is seeking an Administrative Support Assistant to provide business support and carry out and coordinate a wide variety of administrative and clerical tasks related to efficient day-to-day operations of Division level offices by applying office skills and broad knowledge of administrative procedures.

Duties

Provides executive level administrative and logistical support to Division level Offices. Manages calendars. Independently performs research and logistic arrangements for scheduled tasks. Selects proper procedures and guidelines needed to resolve, organize, or coordinate a variety of office related tasks. Arranges meeting space, speakers and support details for meetings, activities, and large conferences. Attends meetings, captures minutes, notes actions, informs staff of deliverables and arranges for follow through. Prepares ad hoc and reoccurring reports, forms, correspondence, and presentation materials. Creates executive correspondence; reviews all documents for correct format, grammar and spelling. Enters pertinent information into a variety of automated tracking systems and maintains program-specific data to track items such as project milestones, progress reports, funding and expenditure data, etc. Develops detailed procedures and functions for entering and printing data in varying combinations and formats to meet reporting/documentation requirements. Evaluates and improves office operations for organization with varying functions performed in subordinate offices. Handles day to day administrative responsibilities for the Division management and staff, such as directing phone calls, receive and greet visitors, sorting and distributing incoming mail, and maintaining electronic and hardcopy files and records. Creates and/or maintains the organizational IT system/database account access and distribution lists for the Directorate. Foster a culture of engagement, diversity, inclusiveness, excellence and innovation. Champion NASA's commitment to Diversity, Equity, Inclusion and Accessibility to create an environment that promotes a commitment to safety, integrity, and teamwork.

Requirements

• This position is open to U.S. citizens, nationals or those who owe allegiance to the U.S.
• Position subject to pre-employment background investigation.
• You must meet qualifications requirements by the closing date of this announcement.
• This position may require a one year trial period.

Qualifications

Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. To qualify for GS-07, you must have one year of directly related specialized experience equivalent to the GS-06 level: Coordinating administrative and office operations in an executive level business setting, including screening and directing telephone calls and visitors, coordinating travel arrangements and preparing travel vouchers, and coordinating conferences and/or meetings and maintaining calendars; Reviewing outgoing correspondence for proper grammar and compliance with established policy and monitoring or tracking document flow within the office; Organizing priorities to manage office workload; Locating and summarizing information to be used for reports and using computer software to generate work products (spreadsheets, reports, documents, forms, etc.). Your resume must include a clear and detailed narrative description, in your own words, of how you meet the required specialized experience. Experience statements copied from a position description, vacancy announcement or other reference material constitutes plagiarism and may result in disqualification and losing consideration for the job.

Education

This job does not have an education qualification requirement.

Contacts

• Address Glenn Research Center 21000 Brookpark Rd Cleveland, OH 44135 US
• Name: NASA Shared Services Contact Center
• Phone: 1-877-677-2123
• Email: [email protected]