This position is located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Mid-Atlantic Healthcare Network (VISN 6), Salisbury VA Medical Center (VAMC) in the Office of the Chief of Staff. The incumbent reports directly to the EA/COS.

Duties

Duties include but are not limited to: Researches and/or analyzes problems, issues, or program requirements Researches and/or analyzes stable administrative issues which may be simple or complex in nature Conducts special projects as assigned Serves as the primary Contract Officer Representative for clinical personnel contracts, sharing agreements, intergovernmental personnel act (IPA) agreements, and Memoranda of Understanding (MOU) Establishes, expedites and reviews consolidation of all procurement packages, including unique, emergent, and complex requirements to meet timely and technical needs of assigned acquisitions Evaluates contracts for compliance with VA policies and ensures contract specifications are accurate; initiates cost proposals for change orders; develops a government cost estimate for the change and negotiates such changes with the Contractor's Representative, reviews and examines submittals for compliance; verifies daily logs; evaluates and makes recommendations concerning the release and payment of funds to contractors based upon exams and for procedures satisfactorily completed Develops and implements processes and procedures as changes are made to the VHA Procurement Manual Establishes and maintains/monitors an annual budget for all fee basis appointments under appropriate rules, regulations and guidelines. In coordination with Human Resource Management, Fiscal Services, and the Clinical Service(s) monitors processing and renewal of fee basis appointments Facility Part Time Physician {PTP) Time and Attendance Monitor Independently completes a manual and electronic audit of PTPs on duty during scheduled hours Creates semi-annual reports for submission to Medical Executive Council (MEC) and Executive Committee of Governing Body PECOS Administrator Serves as the facility's Provider Enrollment COS Administrator Establishes and maintains a suspense log and ensures timely updating of all clinical medical center memoranda (MCM), standard operating procedures (SOP), including Medical Center Bylaws Coordinates annual training of staff within the facility Independently drafts documents (memos, policies, spreadsheets) for the Office of the Chief of Staff as needed with limited input from the EA/COS and/or Chief of Staff or COS Serves as the customer service liaison for the Office of the Chief of Staff providing service recovery to Veterans, their family members, and employees as the situations arise Serves as alternate timekeeper, Records Management Liaison, Automated Data Processing Application Coordinator (ADPAC) and PIV Manager/Sponsor for the Office of the Chief of Staff. Assists, when needed, in coordinating/planning meetings, interviews, recurring events, conferences, etc. Attends meetings for the Chief of Staff, Deputy Chief of Staff or Executive Assistant to the Chief of Staff, in order to ensure continuity, obtaining information and providing feedback Work Schedule: Mon - Fri 0800-1630 Telework: Ad Hoc Position Description/PD#: Program Specialist/PD019420 Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/06/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Skill in using a variety of technology and systems including, but not limited to: Pyramid Analytics, Microsoft SharePoint, Microsoft programs such as Word, Excel, PowerPoint, etc. Skill in applying analytical and evaluative techniques to the identification, consideration, and resolution of issues or problems of a procedural or factual nature; Knowledge of the theory and principles of management and organization including administrative practices and procedures common to organizations; Skill in conducting interviews with supervisors and employees to obtain information about organizational missions, functions, and work procedures; Practical knowledge of VHA and VA policies and regulations that apply to the Office of the Chief of Staff and/or ability to locate, comprehend, and apply necessary policies and regulations. You will be rated on the following Competencies for this position: Administration and ManagementAttention to DetailCommunicationManages and Organizes Information Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work of this position is primarily sedentary in nature. However, some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address WG Bill Hefner Salisbury VA Medical Center 1601 Brenner Avenue Salisbury, NC 28144 US
• Name: April Hammond
• Phone: 2023822310
• Email: [email protected]