THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION. This National Guard position is for a UNIT PROGRAM COORDINATOR (T5), Position Description Number T5741600 and is part of the AL 187TH Fighter Wing, National Guard. ORGANIZATION: 187TH FW, MONTGOMERY, AL SELECTING OFFICIAL: LT COL C. THOMPSON ***THIS POSITION MAY BE AUTHORIZED A RECRUITMENT OR RELOCATION INCENTIVE FOR UP TO 25%***

Duties

1. Directly assists the commander/director in the management of all administrative support program functions. Administers programs and serves as the primary source of information. The incumbent is responsible for the preparation, maintenance, and deposition of required administrative reports and other correspondence. Assists commander/director in accomplishing all necessary internal operations to include administrative training, security, development of organizational operating instructions and regulations, and personnel assistance. Acts as the point of contact for all newly assigned personnel; orients them regarding the basic functions of the organization, introduces them to key personnel and schedules their initial training/orientation requirements. Proposes alternate approaches to management to more efficiently operate programs. Assists in planning for and coordinating the implementation and compliance with higher echelon policy and procedural requirements in the area of administration. Disseminates information concerning new or changed procedures/regulations. Based on administrative support program requirements, determines administrative needs, and assures these needs are met. Instructs others on changes in administrative policies and procedures. Identifies and implements processes which can be improved or made more efficient through application of automated technology or other methods. Trains, orients, directs, and oversees the duties and work products of squadron POCs. Suspense and/or prioritizes work. 2. Serves as the resident subject matter expert for all mandated administrative support programs. Ensures unit program compliance with regulations, laws, policies, and squadron commander directives. Responsible for programs to include but not limited to task management, cybersecurity liaison (CL), Government Travel Card (GTC) program, Defense Travel System (DTS) administrator, drug demand reduction program, health care program, fitness program, Government Purchase Card (GPC) program, safety program, Automated Data Processing Equipment (ADPE) accounts, security program, supply program, civilian timecard program and unit recognition program. Develops and implements procedures to track program status and maintain program health. Identifies and responds to trends of programs and keeps them operating at or above satisfactory levels. Communicates requirements and provides guidance to squadron members. 3. Serves as the organizational point of contact and liaison with the personnel flight on military and civilian personnel issues. Stays abreast of current personnel issues and provides explanations of personnel-related requirements, regulations, and procedures to supervisors and managers. Determines the necessary steps to perform the full range of administrative functions associated with personnel assignments, promotions, and performance evaluations. Generates and processes required military and civilian personnel transactions. Monitors military personnel action requests, tracks personnel, manpower, and training transactions as documentation flows through the office and provides status reports to management. 4. Assists in planning, administering, and monitoring manpower resource requirements. Serves as the point of contact for both civilian and military position utilization. Maintains manpower manning documents. Reviews requests for revised manpower authorizations, and makes recommendations for approval or disapproval as required. Receives changes to UMD and notifies appropriate officials and follows up with appropriate action. Provides guidance to supervisors relating to military and civilian manpower requirements, organizational structure, authorization and utilization of positions, military-civilian mix, skills imbalance. Reviews requests for military and civilian fills. Reviews requests for civilian over hires. Reviews all projected movements of authorizations. Analyzes manpower products, reject listings, and transaction registers for quality control; identifies discrepancies, and ensures corrections are made. 5. Performs other clerical and administrative work in support of the office/organization. Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office. Provides advice and guidance to staff in the organization on administrative, clerical, and procedural requirements. Assists other clerical staff in locating and selecting the appropriate guidelines, references, and procedures for application to specific cases. Updates tracker or suspense files for unclassified documents as required. In accordance with established procedures prepares, consolidates, submits, and maintains time and attendance. Assists project officer in making arrangements for command sponsored events ensuring proper protocol is followed. Performs other duties as assigned. PLEASE CONTACT HRO FOR COMPLETE POSITION DESCRITION.

Requirements

• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a probationary period.
• Participation in direct deposit is mandatory.
• Must be able to obtain and maintain the appropriate security clearance of the position.
• May occasionally be required to work other than normal duty hours; overtime may be required.

Qualifications

EXPERIENCE REQUIREMENTS: Each applicant must fully substantiate (in his/her own words) that he/she meets the requirements of the Specialized Experience listed below: Otherwise, the applicant will be considered unqualified for this position. DO NOT COPY THE VACANCY ANNOUNCEMENT OR THE POSITION DESCRIPTION. DOING SO MAY RESULT IN DISQUALIFICATION FOR THE POSITION. GENERAL EXPERIENCE:Experience, education, or training which indicates the candidate performed progressively responsible clerical, office, or other work that indicates ability to acquire the knowledge and skills needed to perform the duties of the position to be filled. SPECIALIZED EXPERIENCE: 1 year equivalent to at least next lower grade level experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Applicants who have the 1 year of appropriate specialized experience, as indicated in the table, are not required by this standard to have general experience, education above the high school level, or any additional specialized experience to meet the minimum qualification requirements. KNOWLEDGE REQUIRED BY POSITION: -- Knowledge of an extensive body of policies and procedures governing the overall unit administrative and orderly room operation. -- Knowledge of various steps and procedures needed to perform duties, to ensure all actions are accomplished and if problems exist, to identify other alternatives as needed. -- Knowledge of standard processes and procedures for evaluating program efficiency to implement processes to improve programs. -- Knowledge of organizational structure in order to assess manpower authorizations and utilization. -- Knowledge of the basic objectives and policies governing various management or program operations. -- Knowledge of an extensive body of HR rules, procedures, and operations sufficient to support the organization with a wide variety of interrelated HR support work. -- Knowledge of an extensive body of HR rules, procedures, and operations concerning records and documents sufficient to ensure the documentation is correct and sufficient. -- Knowledge of duties, priorities, commitments, policies, and program goals of the organization sufficient to perform non-routine assignments, such as independently noting and following-up on commitments made at meetings/conferences; advising others on preparing correspondence, requirements for various reports, and interpreting new instructions and procedures; or locating and summarizing information from files and documents that requires recognizing which information is or is not relevant to the problem at hand. -- Knowledge of correct grammar, spelling, punctuation, capitalization, and format to prepare and edit written correspondences and reports. -- Knowledge of various office automation software processing procedures and function keys to produce a wide range of documents that often require complex formats, such as graphics or tables within text, to edit and reformat electronic drafts, and to update and revise existing databases or spreadsheets. -- Skill to properly assess and apply various facts and types of information.

Education

Generally, not applicable

Contacts

• Address AL 187TH Fighter Wing 5187 Selma Hwy Montgomery, AL 36108 US
• Name: Lt Col Clayton Thompson
• Phone: 334-551-1922
• Email: [email protected]