This position is located in the VA Central Office Veteran Readiness and Employment Service. The Management and Program Analyst provides high-level administrative support for the office and ensures the efficient operation of the Executive Office, manages administrative functions for the Service, and monitors and updates assignments via the VA Integrated Enterprise Workflow Solution (VIEWS), which is used to document and manage electronic correspondence.

Duties

Serves as the VR&E Program Specialist and provides administrative and management support to the Supervisory Executive Assistant, Executive Management Officer, Executive Director, and Deputy Director of VR&E Service. Manages the administrative and technical support functions inherent in the efficient operation of the office of VR&E's Executive Office consistent with VBA and VR&E requirements. Receives and researches inquiries from managers and other staff members, responding with a final determination. Makes recommendations for adjustments or changes in policy and procedures as needed. Analyzes and prepares program status reports for review at all levels. Maintains the inventory control and excess of government property for CO VR&E. Ensures that nonexpendable property assigned to VR&E is properly assigned, bar coded, and noted in VA's Equipment Inventory Listing (Ell). Arranges, schedules, and ensures calendar coordination of meetings, conferences, travel itineraries and other events of the Executive Director, Deputy Director, and other senior management as required. Provide reception and clerical support; answering the telephone, referring visitors; providing information about the office, its functions, and standard operating procedures; processing incoming and outgoing materials such as: correspondence, memoranda, reports, and mail; performing office automation duties: electronic mail, calendar, spreadsheet, databases; and serving as the primary timekeeper. Assembles background material needed by VR&E Executive Office staff for preparation of reports, white papers, and speeches for use at conferences, briefings, and meetings with station personnel, program participants, VA officials, and officials of other government agencies. Receives telephone calls and visitors for VR&E who may be members of Congress, staff members of Congressional and Presidential Committees, VA and VBA senior management officials, officials of other government agencies, attorneys, and program participants. Serves as lead timekeeper, inputting new employees in VATAS system, posting leave, and other timekeeper support responsibilities. Serves as the primary employee for managing controlled correspondence through VIEWS. Serves as the control point in ensuring that management and staff follow proper travel procedures, assists staff in their travel, and acts as first-level technical approver for CONCUR-reviewing all travel for validity and compliance with policy and procedures. Completes purchases for a variety of goods and services for the VR&E Service through both the Government Purchase Card program and IFAMS. Performs other duties of equal substance and importance in support of the Director and the office of VR&E Service and conducts special projects at the request of management. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. The grade progression for this position is GS-12. Work Schedule: Full time, Monday through Friday, 8:00 a.m. - 4:30 p.m. Compressed/Flexible: Not Available Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: Management & Program Analyst; 41165-A; 41166-A Relocation/Recruitment Incentives: Authorized. Relocation expenses and services (Permanent Change of Station - PCS) are authorized for this recruitment. PCS is the relocation of a household due to government convenience in connection with the transfer between duty stations or facilities. In consideration of the payment of expenses for travel and transportation, the selectee agrees to remain in federal service for twelve (12) months following the date of transfer. Failure to complete all conditions of the obligated service may result in repayment of travel/transportation expenses. Click here for more information. Financial Disclosure Report: Not Required

Requirements

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement:01/25/2024. TIME-IN-GRADE REQUIREMENT: Applicants who are current Federal employees, former Federal employees applying for reinstatement, or a current federal employee applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment must meet time in grade requirements. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. NOTE: This does not apply to Non-Federal Applicants, or applicants applying for consideration under Non-Competitive Authority (i.e.... "30% or more Disability", VRA, and/or Schedule A). To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). You must provide a copy of your most recent SF-50 that indicates proof of status, and shows Time in Grade (for example, you were a career or career-conditional employee) and identifies your position title, series, grade, step, salary, tenure, and type of service (Competitive or Excepted). If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must also submit your most recent promotion or within-grade increase in addition to your recent SF-50. If you previously held a higher grade, you must also submit any SF-50 showing that grade. DO NOT submit Award SF-50's and/or General Adjustment SF-50's as they cannot be used to prove time-in-grade. For a GS-11 position you must have served 52 weeks at the GS-9 level. For a GS-12 position you must have served 52 weeks at the GS-11 level. MINIMUM QUALIFICATION REQUIREMENT: You may qualify based on your experience and/or education as described below: GS-11 Grade Level: Specialized Experience: knowledge of federal administrative laws, policies, and regulations; knowledge of program planning and budget regulations; ability to analyze system generated reports to determine response efficiency and effectiveness in meeting deadline. Education Substitution: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. GS-12 Grade Level: Specialized Experience: Applicants must have two or more of the following skills required for this position: knowledge and experience in the ability to administer federal administrative laws, policies, and regulations; experience in program planning, resource programming and budget regulations, guidelines and/or processes; ability to analyze system generated reports to determine response efficiency and effectiveness in meeting suspense dates. Combining Education & Experience: If you do not fully meet the length of experience and education described for a specific grade level (e.g. have six months of experience and some coursework but not a degree), the two can be combined to total 100% of the requirement. Click here for more information. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Full vs. Part-Time Employment: Full-time employment is considered to be at least 35 hours per week. Part-time experience will be credited on a pro-rated basis; when including part-time employment in your resume you must specify the average hours worked per week. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required (e.g., walking, standing, carrying light items such as manuals or briefcases, driving or traveling by motor vehicle). For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education to be credited towards qualifications. Provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
All education claimed by applicants will be verified upon appointment. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript to receive credit.

Contacts

• Address VBA Human Resources Center - Central Office 810 Vermont Ave NW Washington, DC 20420 US
• Name: Deborah Towery
• Phone: 410-230-4400
• Email: [email protected]