POSITION OVERVIEW The United States District Court for the Western District of Arkansas is seeking qualified applicants for a Case Administrator in Fayetteville, AR.

Duties

The Case Administrator monitors the progression of civil and criminal cases and related proceedings. The Case Administrator reviews new cases and assigns case type numbers to judicial officers, prepares case documents for appeal, reviews filed documents to determine conformity, takes appropriate action, enters judgment when directed, and ensures that all orders and automated entries are appropriately and accurately docketed. REPRESENTATIVE DUTIES Manage civil and criminal cases from opening to closing. Review, identify, and research the accuracy, timeliness, and quality of data entered into the case record. Make corrections to the case record to comply with local and national procedures. Ensure that all case files and related information are accessible. Manage cases to ensure timely progression. Process notices of appeal and appeal-related documents. Perform quality control on attorney-docketed entries. Prepare and analyze required reports. Check data from reports in order to meet quality assurance standards. Check for prior or prohibited filings. Verify attorney's authority to practice. Monitor for release of exhibits and sealed documents. Verify and issue summons. Respond to inquiries on case status. Provide information and electronic case filing (ECF) instruction to external customers. Inform customers of required fees. Receive payments and issues receipts. Secure funds in cash register. Balance cash drawer at the end of the day. Process credit card payments. Create and process new case files. May assign case numbers to judges and/or magistrate judges. Open cases in case management system. Docket initial opening events. Sort, classify, and file case records. Audit cases for closing and check the docket to ensure that all necessary documents are entered, and deadlines are met before generating the closing order. Scan and convert documents filed over the counter into image files. Enter documents and proceedings on the case docket. Maintain documents in the appropriate location. Answer phone inquiries regarding case status, archive information, and court procedures. Provide forms via mail or e-mail as required. Assist the public with electronic and paper files. Conduct case research as required. Provide archive information for closed cases. Provide file copies as requested. Test new procedures and processes and provide feedback. Provide noticing as required by law. Maintain mailing records. Act as Relief Courtroom Deputy when regularly assigned Courtroom Deputy is unavailable. The Relief Courtroom Deputy will perform a wide range of duties including managing the Judge's caseload, processing orders, and handling scheduling matters. Relief Courtroom Deputy duties will also include recording court proceedings, organizing exhibits, including setting up and troubleshooting electronic evidence presentation systems, and assisting with the orderly flow of court proceedings, as required. Assist with order processing. Provide backup coverage for team members and other departments, as required.

Requirements

Qualifications

REQUIRED SKILLS & QUALIFICATIONS High school diploma or equivalent. One year of specialized experience is required. Specialized experience is defined as progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations. Education may not be substituted for specialized experience because operational court support positions require hands-on experience to be credited as specialized experience. Candidates should be mature, responsible, poised, possess tact, diplomacy, good judgment, analytical skills, initiative, and excellent customer service skills. The incumbent must have strong verbal and written communication skills and be computer literate, including proficiency with word processing, spreadsheets, Adobe Acrobat, and other basic computer software programs. The successful candidate must be a team player and exhibit the highest standards of excellence and integrity, and display always and to all persons, a courteous, professional, and cooperative attitude. PREFERRED QUALIFICATIONS Familiarity with legal terminology and procedures as well as proficient computer skills, i.e., word processing, is preferred. Prior work experience in a municipal, county, state or federal court is also preferred. A bachelor's degree and/or paralegal certificate from an accredited institution is preferred.

Education

Please read the "Qualifications" section.

Contacts

• Address US District Court, Western District of Arkansas 30 South 6th St. Fort Smith, AR 72901 US
• Name: Kara Pittman
• Email: [email protected]