This position is located at the Jacksonville National Cemetery in Jacksonville, Florida.

Duties

Assess the productivity, effectiveness and efficiency of the programs of the cemetery operations and to recommend resolution of problems in a full range of administrative and field activities. Evaluates the overall effectiveness of the primary mission of the cemetery. Scope of work encompasses the evaluation of the effectiveness of the organizational mission and its component activities. Evaluates and monitors the eligibility process to assure that requests are handled timely and compassionately while meeting regulatory requirements. Administers the allocated budget for the Jacksonville VA National Cemetery, including monitoring and tracking of all expenditures in assigned fund control points, including contract maintenance operations. Ensures cemetery compliance with budget performance measures to avoid over-expenditures. Assists with development of budget justifications for increases or new requirements. Budgetary procedures require planning for control of resources to support the National Cemetery Resource Management Tool and the local budget activities, both administrative and maintenance operations. The work contributes to complete resource control of funding for personnel, equipment, supplies and materials. Performs office administration manpower reviews to ensure FTEE levels are utilized and to meet allocation allotment from the Southeast District. Monitors and conveys to the Director actual and projected FTEE usage on a regular basis to ensure program goals are met. Directs the administrative work of the office, including monitoring all activities of 3 administrative workers. Manages the volunteer activities. Oversees day-to-day office operations and productivity, including the integrity of data entered into the Burial Operations Support System (BOSS) and Memorial Benefits Management System (MBMS), as well as ensures that team members are actively and continuously trained to enhance employee development and achievement. May also act as an alternate Contracting Officer Technical Representative (COTR) as needed to provide oversight of numerous contractors and to ensure the completion of those contracted tasks. Serves as liaison for personnel activities with NCA's HR office, located in Indianapolis, IN. Acts as liaison with NCA's Centralized Contracting Office, coordinating the purchase of equipment and tracking major purchases. Acts as liaison with NCA's Finance Office at Quantico, VA, coordinating budgetary actions and implementing a successful Credit Card Purchasing Program. Work schedule: Required to work Monday through Friday, 8:00 am to 4:30 pm. May include occasional weekends. Due to the mission of the National Cemetery, the cemetery cannot be closed for more than 2 consecutive days at any given time. Additionally, when a Federal holiday falls on a Monday or Friday, staff may be required to work on that holiday or a Saturday. All staff is required to work Memorial Day and Veteran's Day each year. Staff will be required to work overtime, weekends and holidays when necessary to meet the needs of the cemetery. Occasionally staff may be called back to the facility to perform emergency overtime work. Compressed/Flexible Schedule: Not available Telework: Not available Remote/Virtual: This is not a virtual or remote position. Position Description Title/PD#: Program Specialist/PD137650 The full performance level of this position is GS - 09. Relocation Expenses: Not Authorized Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not Required

Requirements

• Subject to a background/security investigation.
• Designated and/or random drug testing may be required.
• Selective Service Registration is required for males born after 12/31/1959.
• You may be required to serve a probationary period.
• You must be a U.S. citizen to apply for this job.
• Selected applicants will be required to complete an online onboarding process.

Qualifications

To qualify for this position, applicants must meet all specialized experience and time in grade requirements within 45 days of the closing date of this announcement, 01/29/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 45 days of the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If your most recent non-award SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one year time-in-grade, as required by the announcement. In this instance, you must provide an additional non-award SF-50 that clearly demonstrates one year time-in-grade. Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Must possess and maintain a valid state driver's license. You may qualify based on your experience and/or education, as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: administrative responsibilities including budget, correspondence, and work direction of lower grade employees; analyzes current and proposed program and budget operating programs to evaluate their actual or potential effectiveness in establishing and achieving goals and objectives; compiles and analyzes data, identifies trends, prepares reports, and recommends solutions for resolving problems and to ensure compliance with operational standards and measures. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Master's or equivalent graduate degree or two full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the worksuch as, a field of study in accounting, finance, financial management, business administration/management, etc. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond the first 18 semester hours of graduate-level education earned. You will be rated on the following Competencies for this position: Administration and ManagementAnalysis and Problem SolvingBudget AdministrationCommunicationCompliance Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The physical demand requires moderate amounts of walking, standing, bending, or stooping. In the absence of sufficient cemetery representative coverage, incumbent may be subjected to inclement weather in accomplishing their task. The work environment involves everyday risks or discomforts requiring normal safety precautions typical of office settings or commercial vehicles. The work area is adequately lighted, heated and ventilated. Selected applicants will be required to complete an online onboarding process.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html. All education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Contacts

• Address Jacksonville National Cemetery 4083 Lannie Road Jacksonville, FL 32218 US
• Name: NCA Human Resources Center
• Phone: (317)916-3660
• Email: [email protected]