The Controlled Substance Program Coordinator (CSC), is aligned to the Director's office and reports directly to the Compliance Officer. The primary duty station is located on the James A. Haley VA campus. Travel may be required to any and all sites located within the Tampa VA Healthcare System. The CSC works independently to coordinate all aspects of the controlled substance inspection program and serves as the Tampa VA Healthcare system's Controlled Substance Coordinator.

Duties

Major Duties Include: Independently designs and implements a comprehensive program for controlled substance inspections relative to every area of the healthcare system that stores, uses, administers controlled substances or other commonly diverted medications to ensure safety and control of all inventories. Each area's inspection design will be unique and conform to the specific processes performed in that area. The CSC must interpret the regulatory guidance and create and design inspections that comply, while also aiming to cause the least possible disruption in patient care. The CSC ensures an adequate number of Controlled Substance Inspectors (CSI) are available to complete the required inventories and inspections in each area that stores controlled substance. The performance improvement function includes a full spectrum of managerial activities with the primary focus upon quality and performance of care with cost effectiveness and patient satisfaction, as well as to guarantee the facilities compliance with VHA Directives, Handbooks, local policies and procedures, and accrediting organization standards. The CSC serves as the principal advisor on issues of organizational compliance as they relate to controlled substances for the TVAHCS. The CSC utilizes staff interviews, inspection reports, and auditing tools to identify weaknesses within the healthcare system as they relate to controlled substance management. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: 8:00 AM - 4:30 PM Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Program Specialist (Controlled Substance Coordinator)/PD059690 Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Approved. Permanent Change of Station (PCS): Not Authorized. Financial Disclosure Report: Not required.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/25/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-5. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-7 Minimum Qualifications Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Provides timely and accurate monthly and quarterly reports Assists in writing and updating local facility policy & SOPs as needed Helps to establish and implement procedures for data validation Advises and assists clinical and administrative services in writing, revising and adhering to local policy governing the storage, administration, and documentation of use of controlled substances. Document and report on trends and frequency of non-compliance and develop a quarterly analytical review with guidance OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 1 full year of graduate level education or superior academic achievement. For more information on superior academic achievement, please visit https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/. OR, Combination: Applicants may also combine education and experience to qualify at this level. Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements. GS-9 Minimum Qualifications Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Independently designs and implements a comprehensive program for controlled substance inspections relative to every area of the healthcare system Provides education to all clinical leadership regarding management and surveillance of controlled substance usage within their area of supervision. Decides the methodologies to use in achieving work goals and objectives, and continuously monitoring and improving inspection methods. Directs and facilitates implementation of policy changes to reflect ongoing modifications to regulatory guidance Analyzes, interprets and makes recommendations resulting from trending reports of all discrepancies. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 2 full years of progressively higher level graduate education leading to such a degree or a masters degree. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grades GS-9. You will be rated on the following Competencies for this position: Clinical Data Collection/DocumentationEducation and TrainingProblem SolvingProcess Control Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is generally sedentary with visits to worksites requiring walking and standing, especially when conducting an inspection. Some bending, stooping, and carrying light items such as paper, binders and medical charts is required. Keyboarding, communications, either by telephone or in person, filing and record keeping are the principal activities. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address James A Haley Veterans Hospital 13000 Bruce B. Downs Boulevard Tampa, FL 33612 US
• Name: Maria Link
• Phone: (814) 943-8164
• Email: [email protected]