As an Administrative Support Assistant with the Spacecraft and Vehicle Systems Department, you will be responsible for performing a variety of administrative, secretarial, logistical, and procurement support services for the organization(s) to which assigned. The work requires judgment, discretion, and knowledge of agency and administrative principles, concepts, policies and objectives.

Duties

Manages executive calendars. Independently performs research and logistic arrangements for scheduled tasks. Selects proper procedures and guidelines needed to resolve, organize, or coordinate a variety of office related tasks. Arranges meeting space, speakers and support details for meetings, activities, and large conferences. Attends meetings, captures minutes, notes actions, informs staff of deliverables and arranges for follow through. Prepares ad hoc and reoccurring reports, forms, correspondence, and presentation materials. Creates executive correspondence; reviews all documents for correct format, grammar and spelling. Works with travel coordinator to make travel reservations, complete travel authorizations, collect receipts, and complete travel vouchers. Handles day to day administrative responsibilities for the Directorate management and staff, such as directing phone calls, receive and greet visitors, sorting and distributing incoming mail, and maintaining electronic and hardcopy files and records. Coordinates and tracks internal and external action items (ie center-wide action item tracking system (CAITS), customer actions, etc.) to closure. Coordinates procurement of hardware, software, office supplies, and other items per government regulations and as requested by division personnel and others. Evaluates and improves office operations for organization with varying functions performed in subordinate offices. Foster a culture of engagement, diversity, inclusiveness, excellence and innovation. Champion NASA's commitment to Diversity, Equity, Inclusion and Accessibility to create an environment that promotes a commitment to safety, integrity, and teamwork.

Requirements

• Current Federal employees must meet qualifications, time in grade, and 90 days after competitive appointment requirements by the closing date of the announcement.

Qualifications

Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. To qualify for GS-07, you must have: a) One year of directly related specialized experience equivalent to the GS-05 level: Performing administrative and office operations in a business setting, such as maintaining an executive calendar, official record and supply management, and/or coordinating conferences and/or meetings; Working with internal and external customers to complete tasks, projects, and/or assignments; Utilizing Microsoft suite to generate work products such as reports, spreadsheets, documents, forms, etc. OR b) Completed 1 full academic year of graduate study in an appropriate field OR c) Completed a bachelor's degree in an appropriate field and meet Superior Academic Achievement (SAA) criteria. SAA: (1) you must be in the upper third of your graduating class in the college, university, or major subdivision; or (2) you must have a 3.0 or higher out of a possible 4.0 GPA; or 3.5 or higher out of a possible 4.0 GPA based on courses completed in your major field of study during the final 2 years of the curriculum; or (3) election to membership in a national scholastic honor society OR d) Have an equivalent combination of experience and graduate study as discussed in a), b) and c) above Your resume must include a clear and detailed narrative description, in your own words, of how you meet the required specialized experience. Experience statements copied from a position description, vacancy announcement or other reference material constitutes plagiarism and may result in disqualification and losing consideration for the job.

Education

If you are using education completed in the United States to meet the qualification requirements, your degree must have been awarded from a colleges or university that is accredited by a recognized accrediting organization. For a list of schools that meet this criteria, go to http://ope.ed.gov/accreditation/.

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs. These education credentials must be deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

All degrees must have been received in the year of, or any year subsequent to the original date of accreditation.

Contacts

• Address Marshall Space Flight Center Marshall Space Flight Ctr Huntsville, AL 35811 US
• Name: NASA Shared Services Contact Center
• Phone: 1-877-677-2123
• Email: [email protected]