You will serve as a Administrative Assistant in the Marine Corps Base Quantico of MARINE CORPS BASE QUANTICO. ***This Job Opportunity Announcement is using an additional online assessment tool to evaluate applicants. Please review the HOW YOU WILL BE EVALUATED, HOW TO APPLY, and WHAT TO EXPECT NEXT sections below for instructions.***

Duties

You will assist and provide personnel with guidance on applicable procedures, instructions, and regulations pertaining to official correspondence in the preparation of official correspondence per the Naval Correspondence manual. You will respond to routine nontechnical requests regarding status, reports, meeting schedules, duty status of respective member, and suspense dates for action items based on information from the files provided by other offices. You will be the liaison with the Installation civilian manpower training officer in the maintenance and tracking of yearly civilian workforce training for office civilians and supervisors of civilians ensuring all training is timely. You will prepare reports using word processing software, spreadsheets, databases, or presentation software to provide managerial support. You will assist the office timekeeper to maintain time and leave records. You will assist the supply management officer, monitors personal accountable property inventories and asset management activities. You will assist the office travel clerk make travel arrangements and prepare travel orders and travel vouchers You will utilize automation equipment and a wide range of software programs to provide support in timekeeping, purchasing/procurement, supply management, travel, personnel management and inventory control. You will perform digital file management such as scanning paper documents, uploading documents to data management software, saving and organizing file archives. You will maintain the branch credit card insuring its proper use with Fiscal Law guidelines and prompt timely payment of bills. You will reconcile purchase records with credit card invoices in accordance with policy and procedures. You will monitor records and documents of procurement actions to ensure compliance with procurement policy. You will maintain branch vehicle inventory roster and coordinate utilization and maintenance.

Requirements

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.

Qualifications

Your resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level (GS-06) or pay band in the federal service or equivalent experience in the private or public sector 1) Using automation systems and various software packages to accomplish work assignments such as preparing correspondence; editing text; and file creation, maintenance, and retrieval; 2) Receiving phone calls; and receiving and reviewing incoming correspondence to route messages to appropriate unit/department member; 3) Maintaining calendar of events for senior officers, managers, and senior leaders to remind them of existing appointments; furnish briefs on subject matter and/or purpose of meeting; and to make new appointments; and 4) Coordinating travel for senior officers, managers, and senior leaders including arranging itineraries; preparing travel orders; and making transportation, lodging, and/or car reservations. Additional qualification information can be found from the following Office of Personnel Management web site: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0300/miscellaneous-clerk-and-assistant-series-0303/ . Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

This job does not have an education qualification requirement.

Contacts

• Address MARINE CORPS BASE QUANTICO 2004 Barnett Avenue Quantico, VA 22134 US
• Name: Department of Navy EIC
• Email: [email protected]