This position is located with the Bureau of Indian Affairs, Eastern Region, Office of the Regional Director, Division of Administration, Branch of Transportation in Nashville, Tennessee. This is a Bargaining Unit position, for more information see What are bargaining units? NOTE: TRAVEL AND RELOCATION EXPENSES WILL NOT BE AUTHORIZED. ANY RELOCATION EXPENSES ASSOCIATED WITH REPORTING FOR DUTY WILL BE THE RESPONSIBILITY OF THE SELECTED EMPLOYEE.

Duties

Performs a wide variety of administrative duties and serves as the point of contact for the Supervisory Highway Engineer or Acting in the coordination of meetings, schedules, conferences, hearings, and other key organizational activities. Maintains office automation correspondence tracking systems. Provides input to and/or reviews all external/internal correspondence and documents to ensure that position, policies and direction is accurately stated and that all information is properly coordinated. Serves as Records Coordinator, occasionally serving as team leader and subject matter expert on assignments to review records management policy, plans, procedures and goals. Receives and processes all incoming mail, faxes and electronic mail by logging in, electronically scanning and filing for timely action. Assist with the coordination of meetings, conferences, special projects, training. Makes travel arrangements, maintains office supplies and services, contacting vendors and coordinating repair of equipment. Manages front desk and ensures all phone calls and visitors are directed to appropriate staff. Assists with electronic records management for Transportation office.

Requirements

• U.S. Citizenship Required
• Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Form BIA -4432 must be submitted with the application if claiming Indian Preference.
• You will be required to have federal payments made by Direct Deposit
• You may be required to successfully complete a probationary/trial period
• A background security investigation will be required for all new hires. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
• If you are a male applicant born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
• Incidental Operator position. If you are required to operate a motor vehicle in order to properly carry out assigned duties, the 25 IAM 4 Motor Vehicle Safety Program Policy applies. A Link is provided in the Additional Information Section.

Qualifications

EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards for Clerical and Administrative Support Positions, GS-0303). GS-7: I have at least 1 year of full-time specialized experience or the equivalent, comparable to at least the GS-6 in the Federal Service (obtained in either the public or private sector). Specialized experience with administering a records management program; prepare and review correspondence; make travel arrangements and process vouchers; arrange for conferences, meetings, and training sessions; ensure that all requests for action or information are acted upon and due dates are met; assist with budget activities; process time and attendance records. GS-6: I have at least 1 year of full-time specialized experience or the equivalent, comparable to at least the GS-5 in the Federal Service (obtained in either the public or private sector). Specialized experience with maintaining records and files; prepare correspondence; input data into a database or system of record; make travel arrangements; receive telephone calls and visitors and assists. All qualification requirements must be met by the closing date of this announcement. Merit Promotion candidates must also meet time-in-grade requirements by the announcement closing date. Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date.

Education

This job does not have an education qualification requirement.

Contacts

• Address BIA Center for Recruitment Anadarko P.O. Box 1487 Anadarko, OK 73005 US
• Name: BIA Human Resources
• Phone: 405-247-1600
• Email: [email protected]