Job opening: ADMINISTRATIVE SUPPORT SPECIALIST
Salary: $99 200 - 153 354 per year
Published at: Jan 03 2024
Employment Type: Full-time
Washington Headquarters Services (WHS), Human Resources Directorate (HRD), Position is located in the Policy and Administrative Support Division (P&ASD). Policy and Administrative Support division is made-up of three branches: Policy, Administrative and American Sign Language Interpreters (ASLIP). Duties within P&ASD Policy include responsibilities related to HR regulatory and policy changes across the 4th Estate and serviced population.
Incumbent typical work assignments may include the following:
Develop policy and procedures regarding administrative support functions to ensure procedural guidance is consistent with Federal, DOD, and local instructions/regulations.
Coordinate and manage a wide-range of Government Purchase Card (GPC) program procedures including, but not limited to conduct of program audits and reviews.
Serve as HRD's subject matter expert (SME) for DAI and DCPS systems relating to time and attendance and manpower.
Prepare documentation to support corrective action when required as a result of audits or reviews.
Monitor and analyze civilian personnel data governing manpower information. Gathers, consolidates, and interprets data from various sources indicating status of civilian employees, over strengths, and vacancies within the directorate.
- U.S. Citizenship is required
- Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/Home/Registration)
- May be required to successfully complete a probationary/trial period
- Must be determined suitable for federal employment
- Required to participate in the direct deposit program
- This position is subject to pre-employment and random drug testing
- You must be able to obtain and maintain a Secret security clearance
- This position may require up to 10% occasional travel away from your normal duty station for official business on military or commercial aircraft.
- The incumbent may be required to work other than normal duty hours, which may include evenings, weekends, and/or holidays and/or overtime.
- Relocation incentive may be authorized in accordance with regulatory requirements
- Recruitment Incentive may be authorized in accordance with regulatory requirements
- This position is subject to provisions of the DoD Priority Placement Program (PPP)
For qualifications determinations, it is recommended that applicants include their months and hours worked per week for each employment listed on their resume. If a determination is not able to be made about the length of your creditable experience for qualification requirements, you will be removed from consideration.
Read more about what should I include in my federal resume? at https://www.usajobs.gov/Help/faq/application/documents/resume/what-to-include/
You may qualify at the GS-13 level, if you fulfill the following qualification requirement:
One year of specialized experience equivalent to the GS-12 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates your ability in (1) Advanced knowledge in developing administrative policy and procedures consistent with Federal, DoD, and local instructions; 2) Advanced skill and ability in utilizing DCPDS to coordinate personnel actions and DAI for time and attendance related issues; 3) Subject matter expert in coordinating all aspects of travel in accordance with Federal and Joint Travel Regulations; and 4) Advanced skills in preparing and responding to corrective action as a result of audits or review with regards to payroll audits and/or manpower.
You may qualify at the GS-12 level, if you fulfill the following qualification requirement:
One year of specialized experience equivalent to the GS-11 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates your ability in : (1) Ability to interpret pertinent information and policies related to Policy, resources (manpower) management, and budgeting, travel, administrative policies and principles; 2) Ability to utilize DCPDS to coordinate personnel actions and DAI for time and attendance related issues; and 3) Ability to utilize Defense Travel System (DTS) to coordinate travel in accordance with Federal and Joint Travel Regulations.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
ACTIVE DUTY SERVICE MEMBERS: The VOW Act Chapter 21 of Title 5, United States Code (U.S.C.), Section 2108a, requires Federal agencies treat active duty service member as veterans, disabled veterans, and preference eligible, when they submit, at the time they apply for a Federal job, a "certification" of active service in lieu of a DD-214, assuming the service member is otherwise eligible. A "certification" letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. The service member's military service dates are necessary in order to determine whether he or she meets the definition of "veteran" under 5 U.S.C. 2108(1). The "certification" must reflect the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date of submission. The "certification" must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters and must indicate when your terminal leave will begin (if applicable), your rank, dates of active duty service, the type of discharge and character of service (i.e. honorable). Further, under paragraph (h) of the rule, agencies are required to verify a qualifying separation from military service prior to appointment, through the DD-214 or other appropriate documentation. Your preference and/or appointment eligibility will be verified prior to appointment. Active duty members that fail to provide a valid "certification" of service with their initial application will be found "not eligible." Military members may be appointed before the effective date of their military retirement/separation if member is on terminal leave.
Current or Former Political Appointees: Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office. Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment:
Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee);
Beginning and ending dates of appointment.
All qualifications and time-in-grade requirements must be met by the closing date of this announcement and clearly documented in your resume.
Education cannot be substituted for experience.
MILITARY SPOUSE PREFERENCE:
Military spouse preference applicants are required to apply to job announcement via USAJobs in order to exercise their preference status. The application must include signed Military Spouse PPP Self-Certification Checklist, Marriage Certificate or License, Sponsor's PCS orders at the time of application to be considered. MSP applicants will receive priority consideration at the FPL, and if selected, will be placed at the FPL.
Other priority consideration programs will continue under their current operating procedures.
A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.
If you are unable to apply online, you must request an alternative application. Please view the following link for information on how to obtain an alternative application https://help.usastaffing.gov/Apply/index.php?%20title=Alternate_Application_Information
- Address WHS Human Resources Directorate
Human Resources Directorate
4800 Mark Center Drive
Alexandria, VA 22350
- Name: Washington HQ Services
- Email: [email protected]