The Program Specialist is located at the Birmingham VA Medical Center, in Birmingham, AL. The position is aligned under the Healthcare Technology Management Service and directly reports to the Chief, Healthcare Technology Management. The Program Specialist is responsible for equipment management programs and workflows; developing and maintaining records for inventory and work order documentation compliance; reporting on performance and compliance activities.

Duties

The major duties of the position include, but are not limited to: Reviewing work order data and work to be scheduled. Maintaining files on all in-house projects. Serving as an alternate Contracting Officer Representative (COR) for new non-recurring maintenance contracts, service contracts and purchase orders for the Service. Maintaining JCAHO and other shop reports and visual aids to accurately reflect the status of jobs planned and in progress. Preparing correspondence concerning priority changes, expediting material and material delays. Serving as the primary timekeeper for all assigned T&Ls. Maintaining time and attendance records and subsidiary files for assigned T&Ls in accordance with regulations and standard operating procedures. Serving as purchase card holder for service. Lead point of contact for all incoming calls, inquiries, and messages for service. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday-Friday, 8:00am - 4:30pm Compressed/Flexible: Not available. Virtual: This is not a virtual position Position Description/PD#: Program Specialist/PD10237-O and PD10238-O Relocation/Recruitment Incentives: Not available Critical Skills Incentive (CSI): Not available Permanent Change of Station (PCS): Not available PCS Appraised Value Offer (AVO):Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/18/2024. GS-7 Requirements: GS-7 Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: experience as backup timekeeper for a section, ensuring everyone's time is input and updated as required; monitoring and identifying required administrative requests for the section and following up when required; knowledge of purchase card policies and procedures. GS-9 Requirements: GS-9 Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: ???????experience as a service's main timekeeper ensuring completion at end of pay period and all corrections completed; responsible for reviewing policies and procedures while revising and ensuring service is kept abreast of updates; prioritizing administrative tasks for the needs of the service; coordinating issues with payroll; experience as service's primary coordinator for IT for equipment and computer needs to include training; recruiting and orienting physicians, residents, and students concerning VA rules, regulations and policies. You will be rated on the following Competencies for this position: Organizational Awareness Administration and Management Financial Management Computer Skills Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, though some work may require long periods of standing, walking, bending, stooping, stretching and carrying of light items (25 pounds or less). The regular and recurring work of the position involves sitting at a desk or in meetings. The mental demands and stress of the work can be considerable. Incumbent must frequently deal with other medical center personnel who may be uncooperative or hostile due to circumstantial pressures. Incumbent is required to display tact, calm and patience as well as work in an analytical, professional, and helpful manner regardless of circumstances. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Birmingham VA Medical Center 700 South 19th Street Birmingham, AL 35233 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]