This position serves as the Administrative Lead in Federal Aviation Administration (FAA) Western-Pacific Region, Office of Policy, lnternational Affairs & Environment (APL), Office of National Engagement & Regional Administration (ARA). The position directly supports the Regional Administrator (RA) and reports to the Deputy RA Regional (DRA).

Duties

FV-G Level: Performs a variety of administrative support programs such as records management, etc. Assists with regional programs and other special events including, but not limited to, International Notifications, NASAO meetings, all-hands meetings, etc. Serves as administrative official for budget, personnel, performance planning, directives and records, training, and policies and procedures. May serve as RA’s purchase credit card holder and performs all associated activities for purchase and validation. Serves as timekeeping coordinator for RA/DRA, and employees assigned to these offices. Plans, coordinates, and schedules RA/DRA meeting schedules including participants from internal and external groups. Collects and organizes documentation for all meetings. Provides administrative support on work groups and participates on special programs as identified by RA/DRA. Coordinates visitors, ensuring visit materials are available, and appropriate staff members are available for support. Ensures detailed itineraries are complete and briefing materials are ready. Works with Senior Advisor to coordinate itineraries and track action items. Processes special assignments of a confidential nature discretely, ensuring information and actions are accurate, timely, applicable, maintained on a need-to-know basis, and securely stored. Ensures RA office Vital Records are current, and back-up copies are maintained. In collaboration with supervisor, coordinates office administrative workload with the Administrative Specialist including deadlines. Monitors and reports on the status and progress of work, checking on work in progress and reviewing completed work to see that supervisor's instructions on work priorities, methods, deadlines and quality have been met. Routes inquiries, Congressional correspondence, HQ requests and other correspondence to appropriate office(s) and composes or tracks timeliness of responses. Provides backup for other administrative positions and ensures continuous support coverage for RA.

Requirements

• US Citizenship is required.
• Selective Service Registration is required for males born after 12/31/1959.
• Must submit an SF50 (See Required Documents)
• Some, all or none of the applicants may be interviewed.
• This position may be filled at the FV-G or FV-H at the discretion of management.

Qualifications

Specialized Experience:To qualify for this position at the FV-G Level, you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to the FV-F or FG/GS-5/7/9 level. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position and is typically in or related to the work of the position to be filled.Specialized experience requirement for the FV-G: Specialized experience includes experience demonstrating the ability to analyze office problems, to identify factors, gather pertinent data, recognize solutions, plan and organize work, and convey information to management; experience supporting management in the areas of travel, calendar management, performing purchase card holder responsibilities, and/or records management; experience in written communication; proficient skills in use of Microsoft Office Products.To qualify for this position at the FV-H Level, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FV-G or FG/GS-10/11. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position and is typically in or related to the work of the position to be filled.Specialized experience requirement for the FV-H: Specialized experience includes: Ability to work independently and complete complex assignments; experience supporting senior managers and/or executives in the areas of travel, calendar management, performing purchase card holder responsibilities, and/or records management; experience in preparing written communication and drafting letters; customer service skills in collaborating with internal and external stakeholders within a large organization; proficient skills in use of Microsoft Office Products.Qualification requirements must be met by the closing date of this vacancy announcement.As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.In lieu of providing a KSA narrative response in the text box listed below each Knowledge. Skills, and Abilities (KSA), in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resources Specialist as appropriate.Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the Knowledge, Skills and Abilities (KSA) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration.

Education

Substitution of education or equivalent combinations of education and experience may be qualifying for this position. Education substitution for FV-G:

Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related, OR a combination of education and experience. Education at the graduate level in an accredited college or university must demonstrate the knowledge, skills, and abilities necessary to do the work.

Education may not be substituted for the FV-H.

To qualify based on education, you must submit a COPY of your college transcripts or certificates. Failure to do so will result in loss of consideration. If selected, official transcripts will be required prior to employment.

Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. Accreditation may be verified at the following website: www.ed.gov/admins/finaid/accred/index.html.

Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited U.S. educational institution in terms of equivalency to a degree acquired at an American college or university. A copy of the evaluation results must be included in your application package. If you do not include a copy of the evaluation as part of your application package, your foreign education will not be considered.

Refer to OPM's Operating Manual Qualification Standards at, http://www.opm.gov/qualifications/standards/group-stds/Gs-admin.asp for more information.

Contacts

• Address Federal Aviation Administration AWP Regional HR Services Branch 777 S. Aviation Blvd. - Suite 150 AHF-S110 El Segundo, CA 90245 US
• Name: Michele Atkinson
• Phone: 1 (424) 405-7333
• Email: [email protected]