This position is located in the Geriatrics and Extended Care Service (GEC) at the VA Medical Center in White River Junction, Vermont. The Administrative Officer serves a unique and highly complex role in frontline clinical care delivery.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Major duties include but are not limited to: Applies principles, processes, and techniques to meet the specialized requirements of a full range of administrative management functions which support the Service's healthcare programs, i.e., administering effective utilization of financial, logistical, and human resources arenas. Plans, administers, and coordinates these administrative services, such as financial planning, budget formulation and execution, accounting, procurement, contract administration, human resources management, space and equipment utilization, property and records management, and related administrative support services. Responsible for the various reporting schemes and for ensuring regulatory and agency requirements are met. Responsible for planning, fact finding, and analytical work, and makes administrative commitments and decisions to resolve issues that have policy making implications. Conducts conventional analytic studies on specific clinical operational processes, issue topics, or related special projects. Uses standard reference materials to develop position papers and decision documents representing the position of the organization on a variety of complex and sensitive issues. Reviews program data, workload reports, and staffing requests to ensure that organization positions are funded properly, and that acceptable grade and staffing levels are maintained. Analyzes ratios of professional to technical employees and supervisors to non-supervisory employees and recommends actions to meet staffing requirements based on projected workload. Tracks grant funding and applies where possible, based on projected clinic growth over time. Works in coordination with other internal reviewing services regarding routine audits and internal/external reviews of a VAMC concern, human resources (WOC, Fee, credentialing, etc.), fiscal efficiencies, and organizational requirements that are reviewed by prominent parties such as the Office of the Inspector General (01G) or the Government Accountability Office (GAO), The Joint Commission (TJC). Serves as the Service advisor on human resources matters by coordinating organizational needs with human resources office requirements; directing the initiation and processing of personnel actions in addition to facilitating the accomplishment of various human resources management programs. Provides coordination of support staff within the service line. Plans and assigns work to be accomplished by subordinates, sets and adjust short-term priorities, and prepare schedules for completion of work. Performs additional duties as assigned. Work Schedule: Monday through Friday, 8:00am to 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved Financial Disclosure Report: Not Required

Requirements

Qualifications

To qualify for this position at the GS-9 level, you must meet one of the following: Experience: You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-7) in the Federal Service that has given you the particular knowledge, skills and abilities required to successfully perform the duties of an Administrative Officer, and that is typically in or related to the work of the position to be filled. Specialized experience is experience providing a variety of administrative management services essential to the direction and operation of a department or organization pertaining to budget/fiscal management; human resources/personnel management; procurement and contract administration; ensuring compliance with established policies, practices and procedures; and analyzing and measuring the effectiveness of program management and business operations. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. ~OR~ Education: Successfully completed a master's or equivalent graduate degree or two (2) full years of progressively higher level graduate education leading to such a degree or LL.B., J.D., if related, that demonstrates the knowledge, skills and abilities necessary to do the work of the Administrative Officer position. This education must have been obtained in an accredited in an accredited college or university. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. ~OR~ Combination: Equivalent combinations of successfully completed graduate level education (beyond the first year) and specialized experience, as described above, which may be used to meet total experience requirements for this grade level. The education portion must include graduate courses that demonstrates the knowledge, skills and abilities necessary to do to the work of the Administrative Officer position. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. You will be rated on the following Competencies as part of the assessment questionnaire for this position: Administration and ManagementCommunicationsComputer SkillsFinancial ManagementPersonnel and Human ResourcesPlanning and Evaluating IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is sedentary. Some travel may be required. No other special physical demands are required of this work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).

Contacts

• Address White River Junction VA Medical Center 215 North Main St. White River Jct., VT 05009 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]