The VISN 2 Network Office currently has 1 vacancy for a Administrative Support Assistant. The incumbent performs a wide variety of of administrative tasks associated with maintaining and supporting the work performed within the organization. The incumbent will act as the primary liaison between the management office and administrative offices outside the organization.

Duties

Major duties include but are not limited to: Receives office visitors and telephone calls, screens contacts for nature of business and makes referrals to the appropriate office personnel. Takes and records messages of contacts. Retrieves information from varied sources to assist staff in responding to telephone contacts. Maintains calendars of appointments, conferences and meetings, arranges schedules based on personal knowledge of higher level of employees availability, workload and priorities; reschedules appointments when conflicts are discerned. Receives, reviews, logs, and routes incoming correspondence, screening for items which can be handled personally, referring others to staff for appropriate action and/or disposition. Searches files and identifies information or backup material relevant to inquiry or working documents. Reviews outgoing correspondence for procedural/grammatical accuracy, correctness, adequacy and compliance with existing policies and/or procedures and ensures all enclosures are attached. Collects information for internal and external sources to accommodate program requirements Performs specialized work involving the collection, compilation and/or tracking of data and statistical information in support of the organization's programs. Enters information into various automated tracking systems. Track all financial, personnel, supply, and other administrative transactions as the documentation flows through the office in both electronic form and on paper. The incumbent is the fund control point clerk, orders supplies and equipment through the appropriate source and will track purchases. Collect data for the office operating budget and consolidate the material into an annual budget; set up controls to monitor expense during the year and recommend budget adjustments based on trends. Provides administrative guidance and assistance with Network Office activities ensuring completion/ coordination of required documents, assists in writing position descriptions, setting up interviews, holds new employee orientation for the office and various other duties to support the human resource needs of the office. Establishes and maintains an office filing system. Serves as Time and Attendance representative. Maintains/posts timecard entries and ensures accurate and proper tour positing. Work Schedule: M-F 8:00AM - 4:30PM Telework: Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Support Assistant/PD05674A Financial Disclosure Report: Not required.

Requirements

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. GS-06 grade level: One year of specialized experience (equivalent to the GS-XX grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: orders and maintains necessary level of needed forms and office supplies; maintenance of office records and files; Compiles data for reporting purposes; experience inputting data into a computerized database; experience recording and managing physical items such as donation; and utilizing interpersonal communication skills which foster effective working relationships. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

There is no educational substitution for the GS-06 level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Contacts

• Address Biomed - Syracuse VA Medical Center 800 Irving Ave Syracuse, NY 13210 US
• Name: Erika Weisbrod
• Phone: 680-216-8337
• Email: [email protected]