The non-supervisory Administrative Officer works under the direct supervision of the Associate Chief of Staff for Medicine and Geriatrics/Extended Care (ACOS) and serves as principle administrative official for the Medicine and Geriatrics/Extended Care Service. This position acts as an extension of the ACOS in developing programs, procedures, and policies; responsible for effectively dealing with employees of all skill levels; and Performance Improvement.

Duties

Duties include but are not limited to: Supports the Associate Chief of Staff for Medicine and GEC (Geriatric and Extended Care) in performing a full range of human resource management requirements within Medicine/GEC such HR functions as; recruitments, promotions, awards, staff disciplinary actions, providing comprehensive administrative and managerial assistance to other support staff, and developing the necessary tracking documents to capture GEC human resources and services. Performs frequent analysis of workload, GEC workload data, resource allocation, program effectiveness, and advises Chief, GEC on information gathered. Supports planning efforts in implementing new directives, Standard Operating Procedures (SOPs), policies and procedures. Establishes administrative controls aimed at ensuring remedial actions are completed as proposed. Identifies problems, which involve new or revised policies or procedures and brings them to the attention of GEC leadership for appropriate action. Provides comprehensive administrative and managerial assistance on proposed solutions that would enhance quality patient care and resource utilization. Assists in special analytical studies designed to resolve critical programmatic, organizational or functional problems. Participates and oversees developing plans to achieve national performance measures. Prepares and contributes to reports and other presentations on program planning and evaluation. Prepares written recommendations and deliver briefings on his/her findings and recommendations to Leadership. Oversees the quality and quantity of staff to provide follow-up to important actions required by the service. Ensures that records, minutes, and schedules are maintained by the administrative staff. Coordinates, prepares and submits all required reports and Action Items. Work Schedule: Monday - Friday, 8:00AM - 4:30PM, subject to change based on the needs of the facility Compressed/Flexible: Not Authorized Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD06211O and PD06198O Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/29/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. For a GS-11 position you must have served 52 weeks at the GS-9.The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. To qualify at the GS-9 grade, you must have one year of specialized experience equivalent to the GS-7 level or higher and/or meet educational requirements or a combination of specialized experience and education. Specialized Experience: Establishes communication between different entities involved in all patient care Experience in planning, directing and coordinating administrative functions Experience utilizing concepts, principles and practices of G&EC OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B.or J.D., if related (transcripts required). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education as described above which totals in excess of the first year or in excess of 18 credit hours. (Transcripts required). To qualify at the GS-11 grade, you must have one year of specialized experience equivalent to the GS-9 level or higher and/or meet educational requirements or a combination of specialized experience and education. Specialized Experience: Experience utilizing concepts, principles, and practices of therapeutic recreation. Establishes a plan and implements recreational activities and outings. Arranges general exercise programs and exercise equipment and safety factors in demonstrating and observing use of exercise equipment. Work one-on-one with individual to determines their degree of interaction with activities what action may be needed to enhance their participation. Identify difficult recreational assistance problems where conditions must be identified and addressed (such as ability for each individual to participate safely in planned events and programs and the physical transportation concerns of the individual to an event). OR, Education: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. OR, Combination: Combination of specialized experience as described above, and graduate education as described above which totals in excess of the second year or an excess of 36 credit hours (transcripts required). You will be rated on the following Competencies for this position: ClericalCustomer ServiceInformation ManagementReasoning Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required, such as lifting papers, notebooks, keyboarding and manuals. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Alexandria VA Medical Center 2495 Shreveport Highway Pineville, LA 71360 US
• Name: Deborah Pressley
• Phone: 828-318-7609
• Email: [email protected]