The Transportation Assistant provides budgetary estimates based on an analysis of usage to support requests for travel budget authority across all 4 fiscal quarters, ensuring interface of the travel system with the financial management system, reviewing/correcting rejects, establishing and verifying accuracy of employee records in both systems and processing corrective action when warranted.

Duties

Duties consist of the following, but are not limited to: The incumbent is the facility A/OPC (Agency/Organization Program Coordinator) for the Travel Charge Card program. Responsible for the full range of travel card responsibilities from screening of applicants to determine appropriateness of issuance, submission of applications, monitoring card activity, issuing memorandums of misuse or inappropriate use, verification of TOY travel during times of use, and taking appropriate action to initiate collection for delinquent card holders. Notifies his/her supervisor of mis-use and/or delinquencies relative to credit card holders and recommends appropriate level of action. Initiates action to remove credit card when appropriate and ensures these individuals are not given cash advances to support future travel. Ensures that employees who travel more than once in the fiscal year apply for the credit card. Monitors a variety of monthly reports to ensure full compliance by all card holders with respective rules and regulations. Promotion Potential (This is a GS-6 target 7 position): The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday-Friday 8:00am-4:30pm Telework: This position may be authorized for telework (Ad-Hoc). Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant (Transportation Assistant)/PD07381A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/29/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Preferred Experience: Knowledge of the medical center organization, its mission, goals, policies, procedures, and organizational structure. Knowledge of goals, priorities, administrative policy/procedures, and recurring reports. Skill to be able to plan effectively and be adaptable and flexible. Ability to independently follow up on applicable issues generated from correspondence, meetings, etc. Ability to exhibit sound judgment based on his/her experience, organizational policy, and established procedures regarding various administrative reports, functioning in making proper recommendations to solve operational problems. Knowledge of regulations, and procedures governing Employee Travel; IFCAP, Vista skills, and knowledge of the VHA Finance Management System (FMS). You may qualify based on your experience as described below: For the GS-06 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience with the travel program and of allowance expenses for local, temporary and permanent duty travel; Experience using applications of an extensive body of transportation regulations, methods, and practices; Experience screening tickets, itineraries, and bills involving domestic and/or foreign travel; Experience monitoring the Federal Register and any VACO directives/faxes daily to keep abreast of all changes regarding local and TOY travel; Experience applying travel and diverse regulations governing a wide variety or types of passenger travel to make arrangements, provide advice and perform other work that requires authoritative procedural knowledge of various travel policies or laws. You will be rated on the following Competencies for this position: Analytical ThinkingCommunicationDecisiveness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work may require some physical effort, such as standing, walking, bending, or sitting. There are no special physical demands. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address CW Bill Young Department of Veterans Affairs Medical Center 10000 Bay Pines Boulevard Bay Pines, FL 33744 US
• Name: Juan Mendez
• Phone: 708-953-3885
• Email: [email protected]